510.000 - Access and Allowable Activities in College Facilities

The College shall develop and implement regulations relating to building keys, scheduling, setup and cleaning, building occupancy, consumption of alcohol, food and drink, smoking, use of tobacco, closure of the College, hazardous substances, first amendment activities, and other rules and procedures governing the use of its facilities. The Board of Trustees delegates to the president or designee the responsibility to administer these regulations and procedures.

510.001 BUILDING KEYS

Approvals/Processing

Key requests are to be approved by the supervisor responsible for the physical area for which the key is being requested. The appropriate dean/director is also required to approve the request. If the dean/director is the requestor, the request form must be signed by the appropriate Executive Cabinet member. After the dean/director’s or EC member's signature, the Key Request form is then submitted to Facilities Services. Facilities Services will notify the department when the keys are ready to be picked up and signed for by the recipient. Employees must produce their required college photo identification badge (see procedure 527.070) to Facilities Services before their key will be issued.

In order to maintain the security of College property, the issuance of keys to College property is governed by this policy.

Access to campus building areas is organized under the following key access classification system.

Grandmaster Key - Provides access to most building areas.
Building Master Key - Provides access to areas within a building.
Department Master Key - Provides access to all areas within a department.
Passage Key - Provides access to a specific door within a building or department.
Special Key - Provides access to specified areas for limited time periods.
Special Master Key - Provides access to selected areas required by custodial, maintenance, computing services, and security staff.

Key Assignments

Keys may be assigned only to authorized employees of the College who are responsible for the security of the keys and the security of the area that is accessed with the key.

Grandmaster Keys - assigned only to individuals in the following positions:

a. President
b. Vice president of student affairs
c. Vice president of administrative services
d. Vice president of instruction
e. Director of facilities services
f. Director of security/safety
g. Director of computing services
h. Others as approved by the vice president of administrative services
Building Master Keys - assigned only to unit deans and their administrative assistants.
Department Master Keys - assigned only to department managers/supervisors and faculty or staff whose assigned duties require access to all department areas.
Passage Keys - assigned to faculty and staff who require limited access to a building or department.
Special Keys - assigned to contractors or consultants whose access is authorized for specific periods.
Special Master Keys - assigned to custodial, maintenance, computing services, and security staff only for the duration of their work shift. Special master keys must remain on campus at all times and are secured in a locked key safe. The department supervisor or lead person distributes and collects the keys at the beginning and end of each work shift.

Keys must be returned to the College upon termination of employment, termination of assignment, or upon the request of the individual's supervisor.

Exterior Door Access Restriction

Access to exterior building doors will be issued only to individuals who are authorized unrestricted access to facilities on a regular basis during the hours the College is closed. All other individuals who require access to closed facilities must request assistance from Security/Safety. Security/Safety will maintain a log of these requests. Exceptions to this section are exterior doors which permit access only to a specific department or work area. In those cases, a passage key may be issued.

Security Deposit; Non-College

Prior to issuance of a key, individuals/organizations not affiliated with the College are required to deposit $100, which is refunded upon the return of the key. Exceptions to this deposit must be referred to the vice president of administrative services.

Stolen/Lost Keys

Individuals whose College keys are stolen or lost are required to notify their immediate supervisor and the Security/Safety Department of the loss and to submit in writing to the supervisor an explanation of the circumstances within three (3) business days. A copy of the written explanation must be forwarded with the request for a replacement key. Repeat offenders may be required to pay up to and including the full amount of the cost of re-keying the affected areas.

Return of Keys

Employees terminating their employment at the College or changing their assignment must return their keys to Facilities Services by their last working day. The College will issue a penalty of $100.00, if keys are not returned when a new key is issued or when an employee separates.

Transferring Keys

Keys may not be passed from a terminating or reassigned employee to his or her replacement. Keys must be turned in to Facilities Services and the new employee must go through the key request process.

Records

Facilities Services will maintain accurate records of all door lock codes and all issued and returned keys.

Appeal Procedures

The vice president of administrative services will make final decisions on key policy matters.

Revised Policy/Procedure Approved by Executive Cabinet
February 20, 2018

510.002 BUILDING KEY CARDS

Key Card Assignments

Key cards may be assigned only to authorized employees of the College who are responsible for the security of the keys and the security of the area that is accessed with the key card.

Grandmaster Key Cards - assigned only to individuals in the following positions:

a. President
b. Vice president of student affairs
c. Vice president of administrative services
d. Vice president of instruction
e. Associate vice president of corporate and continuing education
f. Building administrator
g. Director of facilities services
h. Director of security/safety
i. Director of information technology services
j. Security/safety staff
k. Custodian and maintenance staff
l. Information technology staff
m. Others as approved by the vice president of administrative service
Department Master Key Cards - assigned only to department managers/supervisors and faculty or staff whose assigned duties require access to all department areas.
Passage Key Cards - assigned to faculty and staff who require limited access to a building or department.
Special Key Cards - assigned to contractors or consultants whose access is authorized for specific periods. Contractor key cards are checked out by the Security Department at the Columbia Tech Center and Facilities Services at Main Campus with Facilities Services prior approval.

Columbia Tech Center Room 133 serves as the Student Affairs and Security offices. As such, access will only be granted to staff performing work associated with Student Affairs or Security, as well as Grandmaster Key Card holders.

Key cards must be returned to the Security Office upon termination of employment, termination of assignment, or upon the request of the individual’s supervisor.

All key cards issued by the College remain the property of the College and may be recalled at any time.

Exterior Door Access Restriction

Access to exterior building doors will be issued only to individuals who are authorized unrestricted access to facilities on a regular basis during the hours the College is closed.

Stolen/Lost or Damaged Key Cards

The employee’s department will be assessed the charge for the employee’s initial College key card. Individuals whose College key cards are stolen or lost are required to notify their immediate supervisor and the Security/Safety Department of the loss and to submit in writing to the supervisor an explanation of the circumstances. A copy of the written explanation must be forwarded with the request for a replacement key card. The first replacement charge for either a stolen, lost or damaged card will be assessed to the employee’s department. Thereafter, the employee’s department will be assessed the replacement charge for a card damaged during the course of the employee’s work. The employee will be assessed the replacement charge for a stolen or lost card.

Return of Keys

Employees terminating their employment at the College or changing their assignment must return their key cards to Security on main campus by their last working day and notify their supervisor that they have done so. The College may issue a fine or a payroll deduction if key cards are not returned, when a new key card is issued or when an employee terminates. Key cards may be returned to the Security personnel assigned to CTC. No interoffice mailing of key cards is allowed.

Transferring Keys

Key cards may not be passed from a terminating or reassigned employee to his or her replacement. Key cards must be turned in to Security on main campus and the new employee must go through the key request process.

Records

Security will maintain accurate records of all access areas and all issued and returned keys.

Appeal Procedures

The vice president of administrative services will make final decisions on all policy matters related to keys and key cards.

Revised Policy/Procedure Approved by Executive Cabinet
November 22, 2016

510.003 BULLETIN BOARDS/POSTING OF SIGNS AND FLYERS

The College intends that bulletin boards and the use of banners and handbills be an effective means of communicating important information to students, faculty and staff from the College, College organizations, students, or public agencies. Bulletin boards are ordinarily not to be used for commercial advertising.

Bulletin Boards and General Posting

Facilities Services will maintain a current list of all bulletin boards, their location, classification type, and designated Posting Monitors.

Collective bargaining units will be limited to posting union information on their designated bulletin boards only.

Bulletin boards inside classrooms, or immediately outside administrative space, are not subject to the provisions and restrictions of this policy.

Classes of Bulletin Boards

Each bulletin board will be clearly labeled with the class designation and the name and contact information of its Posting Monitor. The Posting Monitor will be responsible for adding and removing items from the board at the designated intervals.

Facilities Services will only mount bulletin boards that have a clearly identified class and designated Posting Monitor. All materials posted on these boards shall bear the authorization stamp of the appropriate Posting Monitor and contain name and contact information.

Bulletin Boards are classified as:

Class A boards post for sale, housing, volunteer and community information as designated by each board.
Class B boards post information of a departmental, administrative, faculty, or student affairs nature only as authorized by the procedures of the responsible office/posting monitor.

The following will be enforced to encourage proper use of bulletin boards and general posting on campus:

must bear the authorization stamp from the assigned Posting Monitor.
One posting for the same event or advertisement is permitted per bulletin board.
Postings may not be placed on wood, painted, plastered, metal, or glass surfaces, or on exterior building windows under any circumstances with the exception of private office areas, and then only using adhesives approved by Facilities Services.
Only thumbtacks may be used on bulletin boards. Staples are not permitted.
The maximum size of any posting is 11" by 17" unless otherwise approved by the Posting Monitors in advance.
In the case of College-related emergencies and/or urgency notices of a temporary nature (e.g., class cancellations) signs may be affixed to normally restricted surfaces. Only blue, ‘painters’ tape may be used to affix signs under these circumstances.
Postings improperly affixed to walls, windows, doors, posts, light posts, and other fixed objects or property may be removed immediately by College personnel. College personnel may also notify Security to request removal of any such sign. Additionally, Facilities Services staff will remove improperly placed signs as they see them.
All postings will be removed at mid-month and at the end of each month unless otherwise designated.

Use of A-frame Boards and Other Postings

Facilities Services will maintain a current list of offices that own A-frame boards.

A-Frames

A-frame boards must be reserved with the appropriate office and the placement location approved by the Office of Disability Access Center at least five (5) days in advance.

Dye, Chalk & Paint

Posting on walks or interior windows with dye, sidewalk chalk, paint or other mediums must be expressly approved by Facilities Services.

Vendor Tables

Students, and vendors, who rent a table and are sponsored by an ASCC club, must also obtain permission from the Office of Student Life & Multicultural Student Affairs. Clients renting facilities must obtain permission to post from the Event Services Office.

Banners

Signs/banners may be hung as designated by and with the permission of the Director of Facilities Services.

Signs/banners at satellite campuses may be hung in designated locations by and with the permission of the Posting Monitor in consultation with the Director of Facilities Services.

Student Government Elections: In addition to the guidelines and requirements outlined in this policy, additional campaign rules may be set by the Associated Students Executive Council. Contact the Associated Students of Clark College for additional information.

Handbill Distribution

Distribution of handbills by students from an official Clark College affiliated group or department, e.g. club, program, office, etc., is permissible.

Distributors must agree not to harass or infringe upon the rights of other individuals in their distribution efforts. See administrative procedure 501.020 Use of College Facilities, Property and Grounds for First Amendment Activities for further information.

Revised Policy/Procedure Approved by Executive Cabinet
November 30, 2010
June 7, 2011

510.004 DISPLAY RACKS AND STANDS

The following procedures govern the use/placement of display racks, tripods, and stands in College facilities:

Coin-operated newspaper racks are permitted at one entrance location in Gaiser Hall. These units must be coordinated through Purchasing Services.
Wall-mounted display racks may be permitted in specific office areas at the request of the host office. The type of rack and the mounting must be approved by and coordinated through Facilities Services.
Commercial displays are not ordinarily permitted. Public transportation and employee credit unions are examples of exceptions where a direct benefit to students and/or employees is evident.
Counter-top racks are the recommended form of display. These may be used at the discretion of the department where the unit is sited.
Display racks and stands that sit on the floor are not permitted due to floor maintenance, safety, and trash producing issues. However, the College student newspaper is permitted to use display racks on the floor at entrances to major buildings provided the racks are attractive, maintained, and materials in them are kept up to date.
The Bookstore may use merchandise display units on the floor, but within the Bookstore area only. Under approved circumstances, floor display units may be used at trade shows or other special activities for students and employees of the College, such as benefit fairs or computer fairs that are of a temporary, short-term nature.
Items to be made available to the general public may be placed at the counters at the information desk in Gaiser Hall, on the rack in the Baird Administration Building lobby, or posted in accordance with the College bulletin board policy. These items are limited to announcements and notices of a non-recurring nature. It is not the intent of the College to be a distribution facility for free literature published by non-College sources. See also Administrative Procedure 510.006 SITES FOR DISTRIBUTION OF PUBLIC INFORMATION MATERIALS.

Deviations to these policies will be considered by Administrative Services. The Executive Cabinet will issue final rulings upon appeal.

510.005 BUILDING EXTERIORS/CAMPUS GROUNDS AND PROMOTIONAL MATERIAL/BANNERS

The following uses of campus building exteriors and grounds for advertising or promotion are prohibited except as allowed by the president or designee:

Hanging signs, bulletins, flyers, or banners on the exterior of buildings unless facilities provide explicitly for this purpose.
Hanging anything from light poles or signposts.
Marking sidewalks, asphalt surfaces, grass, or landscape materials with signs or paint, chalk, etc.
Using loudspeakers, flashing lights, or other visual or audible disturbances.

The College provides for the use of outside banners at two locations near Gaiser Hall. Contact the Events Services Office for more information.

510.006 SITES FOR DISTRIBUTION OF PUBLIC INFORMATION MATERIALS

The following are the specific facilities that non-College entities may use for the distribution of materials to the public. These are to be used in lieu of stands, boxes, or the placing of the material on tables or the floor. Materials not placed in these facilities will be thrown away. Entities using these public information facilities must keep the material current.

Baird Administration Building (built-in pockets below the counter to the right after entering the main entrance to the lobby).
Joan Stout Hall Lobby (pockets below the bulletin board surrounding the column in the center of the space).
Hanna Hall Lobby (shelves on wheels at the west entrance).
West Gaiser (shelves on wheels at the west entrance).
Central Gaiser (shelves/display rack to the east of the Security/Safety counter).

With the exception of (2) above, each of these facilities is labeled "Public Information."

510.007 SIGNS WITHIN BUILDINGS

Temporary signs within buildings, other than provided for by the policies on bulletin boards and display racks and stands, are prohibited. Temporary posters, signs, flyers, notices, etc., may not be taped or tacked to interior wall surfaces, doors, woodwork, or glass, and will be removed.

510.008 DONATION BINS

The following criteria govern the use of donation bins on ClarkCollege facilities:

Bin usage is limited to a College activity or a College-sponsored event or program
The number of bins is limited to a total of four. Bins may be located only in Gaiser Hall, Foster/Hanna Lobby, Scarpelli Hall, and Bauer Hall.
Requests of adjacent or close-by building occupants not to have bins in their area should be respected.
Bins must be clearly signed with both purpose of the collection and the name of the sponsoring College department/organization.
Bins must be checked frequently and emptied as appropriate. Bins which smell bad, ooze stuff on the floor, or draw flies will be emptied and destroyed.
Bins must not be placed where they impede traffic, block doors or fire exits, or become a hazard to persons with limited sight.
Bin usage must not conflict with existing College collection activities. For example, a bin to collect paper to recycle will conflict with the contracted recycling agreement and is not allowed.

Details and issues concerning the administration of these policies are to be referred to the Director of Student Life and Multicultural Student Affairs or designee.

510.009 EQUIPMENT USE OFF COLLEGE PROPERTY

College-owned equipment may be used in locations other than College-owned and operated facilities for official College (state) business or sponsored activities, provided that proper authorization and inventory procedures are followed. The use of College-owned property for personal use, benefit, or gain is strictly prohibited by College policy (Administrative Policy/Procedures 417.030 ETHICS IN PUBLIC SERVICE and 455.027 EMPLOYEE COMPUTING RESOURCES POLICY) and the Washington State Executive Ethics Law.

College personnel requesting use of College equipment off College property must complete the "Equipment Use Off College Property" form (available on the ClarkNet). The form requires that employees obtain an authorizing signature from the dean, director, or Executive Cabinet member responsible for the equipment. The signed original of this form must be retained by the office of the responsible dean, director, or Executive Cabinet member. This form becomes official authorization to transport the equipment off College property. To be relieved of further responsibility for the equipment, the employee must, upon return of the equipment, obtain the required signature of the responsible dean/director/Executive Cabinet member. Copies of the signed form will be provided to the employee when transporting the equipment off College property and upon return of the equipment.

If equipment is lost or stolen, see Administrative Policy/Procedure 527.035 STOLEN OR LOST ITEMS.

Revised Policy/Procedure Approved by Executive Cabinet
April 27, 2010

510.010 COUNSELING AND HEALTH CENTER POSTINGS

Materials displayed in the lobby of the Counseling and Health Center must meet the following criteria:

Alignment with the Clark College Non-Discrimination and Harassment Policy and Grievance Procedure (WAC 132N-300)
Provide services that cover all medically available options or provide referrals to such services

The Director of Student Care, in consultation with the Nurse Practitioner and Mental Health Counselors, will review all materials displayed for compliance to this policy. Any concerns or appeals to the materials displayed will be heard by the Dean of Student Engagement who will make the final decision. Clark College retains exclusive control over what materials it will display or otherwise make available.

The Counseling and Health Center strives to provide materials and resources that reflect accurate, objective, and complete information with the intention of helping students make well-informed decisions regarding their health. The availability or display of any flyer, brochure, poster or other informational or promotional material at the Clark College Counseling and Health Center or on its website does not constitute an endorsement by the college or its employees. Additionally, the health and medical information available in our office or on our website is not intended to take the place of advice or treatment by a qualified healthcare professional.

Questions about the information provided should be directed to the Director of Student Care.

New Policy/Procedure Approved by Executive Cabinet
March 13, 2018

510.015 OFF-CAMPUS FACILITIES

Rental/lease agreements, renewals, and improvement of off-campus facilities are to be effected as follows:

The program or activity to be accommodated is identified in the biennial program/enrollment plan as part of the biennial operating budget request.
Rental funds are included as part of the SBCTC biennial operating budget request.
The identification of an appropriate facility and the negotiation of terms of a rental/lease agreement are performed in conjunction with the Division of Real Estate Services for use or acquisition of any non-public real property.
The vice president of administrative services is responsible for signing and submitting all completed rent/lease agreements to the SBCTC and the Division of Real Estate Services. Rentals under the 24-hour control of the College may be initiated and approved by the Office of Instruction. Custodial and maintenance services must be provided by the lessor and be clearly defined in the agreement.
The College submits to the SBCTC Office a Proposed Facility Rental form and a Request for Approval form to request approval of any rental or lease agreement for which the SBCTC director has not specifically delegated approval to the College.
After approval from the appropriate state offices, final contracts or agreements are prepared.
Final approval of a lease is through the Division of Real Estate Services.
If it is anticipated that it will be necessary to expend College funds for remodeling, renovating, or furnishing leased space, approval must be sought from the Director of General Administration through Administrative Services.

510.020 BUILDING/GROUNDS OCCUPANCY AND USE

Students and the public have the qualified right of access to College buildings, subject to ordinary schedules and regulations governing each building and Administrative Procedure 510.025 STUDENT BUILDING USE. When using these buildings, the individual has the responsibility to respect these regulations and to comply with the spirit and intent of facilitating the educational purposes of the College.

The College may deny use of its facilities, property or grounds to any individual, group, or organization if the requested use would: interfere or conflict with the College's instructional, student services, or support programs; interfere with the free flow of pedestrian or vehicular traffic on campus; involve illegal activity; create a hazard or potentially create a hazard or result in damaging the College's facilities, property or grounds (this includes but is not limited to bonfires, open fires, etc., but does not exclude use of outdoor barbeques upon approval of the Director of Facilities Services); or create undue stress on College resources (e.g., a request for a major event may be denied if another major event is already scheduled for the same time period, because of demands for parking, security coverage, etc.).

At no time shall the occupancy of a College building exceed the maximum occupancy as defined by the Fire Marshal or the fire, life, and safety code. When a building is occupied, required exits and aisles shall not be blocked or rendered inoperable. Building occupants are required to comply with all fire, health, and safety rules and regulations.

Use of any device which produces an open flame is prohibited in College buildings except for authorized use in shops and laboratories or as approved on a case-by-case basis by the College Security/Safety Department.

When faced with a situation which he/she judges to be disrupting the order of the College, impeding the movement of persons or vehicles, or interfering with the ingress and/or egress of persons from College buildings, the president or designee shall have the authority to: advise individuals or groups of the specific nature of any violation; request such individuals leave College premises; prohibit the entry or withdraw the license, privilege, or permit of any individual or group to enter on or remain upon any portion of a College building. Individuals who persist in disruptive conduct, violate College policies and procedures, or remain upon College premises, will be subject to arrest under Chapter 9A.52 RCW (Criminal Trespass) or expelled or excluded from the campus. (See Administrative Procedure 510.080 EXCLUSIONS FROM THE COLLEGE.) College personnel and students involved in disruptive or unlawful conduct shall be subject to appropriate disciplinary sanctions provided by law and College policy.

All buildings shall be closed to students and the public before 6:30 a.m. and after 10:30 p.m. Monday through Thursday and before 6:30 a.m. and after 6:00 p.m. on Fridays, Saturdays, and Sundays, except as approved by the president or designee. Notwithstanding these hours, certain College buildings may be closed to students and the public earlier. Individuals violating the building use rules adopted by the College may be subject to disciplinary proceedings or criminal prosecution.

Students are permitted in campus buildings after normal campus hours only as provided in the procedure on student building use.
Students holding written permission for special use of buildings are expressly forbidden to admit visitors who do not also have written permission.
Instructors must remove, lock away, or render inoperable hazardous apparatus or materials according to the policy on the disposal of hazardous materials.
Instructors must give thorough safety instruction with respect to potentially hazardous apparatus or materials.
Instructors must provide continuous supervision for exercises and operations which constitute a recurring safety hazard.

Revised Policy/Procedure Approved by Executive Cabinet
December 9, 2014
April 14, 2015

510.025 STUDENT BUILDING USE

This procedure provides guidelines which allow access to certain College buildings outside of scheduled classes or instructional activities for authorized students while maintaining the security of persons and personal and state property.

Requirements

Any student in any College building normally supervised by a teacher, instructional aide, lab assistant, or similar staff member must have in his or her possession a valid student building use permit available from Security/Safety. Such building spaces include, but are not limited to, computer labs, science labs, and student program space such as the Independent newspaper office.
Student building use permits are valid only between 6:30 a.m. and 10:30 p.m. Monday through Thursday and between 6:30 a.m. and 6:00 p.m. on Fridays, Saturdays, and Sundays. Student building use permits are not valid on holidays, or at any time that the College is officially closed.
Student building use permits issued by a department and signed by a division chair are only valid for the dates indicated.
Student building use permits are the property of the College and must be surrendered or shown on request of a College official. The permit allows a student access only to the building(s) room(s) specified on the permit. Permits which are incomplete, expired, or appear altered will be confiscated and the student escorted from the building.
Students in possession of a student building use permit are required to produce their signature and/or other identification on request from a College official. Failure to comply with such a request will result in the permit being confiscated and the student escorted from the building.

Students found in any building after hours, or on weekends or holidays, without a student building use permit will be escorted from the building.

Exceptions

The exceptions allow student occupancy of College buildings without a student building use permit or outside of the hours specified in Administrative Procedure 510.020 BUILDING OCCUPANCY AND USE.

Students employed by the College and assigned to duty, including after hours, weekends, or holidays.
Students attending classes, workshops, open labs or similar College programs that are supervised by the College employee assigned to the area of the function, including after hours, weekends, or holidays.
Students attending scheduled College events such as dances, movies, plays, etc., in an area appropriate to the event.
Students working under the immediate supervision of a College employee.

Holiday Closure

Student use of Clark College facilities should be allowed when necessary and with prior notice, provided effective oversight by College employees is provided. Knowledgeable and trained personnel who are recognized employees of the College must assist students in lab situations (such as photographic darkrooms). This policy includes the following conditions:

College employees as monitors must be present from the time the building is opened until it is closed again.
College employees as monitors must notify Security/Safety when arriving on campus and again when leaving.
Security/Safety will notify departments if doors are found unsecured or other breaches of security occur.
Faculty whose activities with students are not dependent on a particular facility (such as student conferences) will be asked to use a central facility such as Hanna Hall.
Access to facilities will be restricted when granted; e.g., students and others will be asked to use one door for ingress and egress rather than several.
Supervisors will be empowered to deny those employees who are guilty of multiple security breaches the right to act as monitors, on a case-by-case basis. Such decisions will take into account extenuating circumstances such as malfunctioning locks, etc.
The responsibilities of monitors will be provided in writing to each person who fulfills that function.

510.028 FACULTY AND STAFF BUILDING USE

Faculty and staff are not to be using College buildings when the College is officially closed except for those persons identified by the College administration to be performing essential operations.

Faculty and authorized staff may use College buildings on holidays or normal closure periods, but only under the acknowledgment that:

All faculty and staff are to notify Security/Safety when they first arrive and again when they leave College buildings. This is a mandatory condition of use of College buildings.
Buildings may not be heated or air-conditioned. Ventilation fans may not be operating.
Exterior lighting may not be on (parking lots, sidewalks, etc.).
Security staffing may not be available at levels associated with normal College operation.
Buildings may not be at the level/condition normally expected during regular College operations. For example, construction and/or maintenance may be occurring (floors being waxed, etc.) or snow or ice removal may not have occurred. Faculty or staff, as a condition of use of College buildings under these circumstances, are accepting personally any and all risks associated with the lack of services.
Faculty and staff using College buildings on holidays or normal closure periods are charged with the express responsibility of securing buildings when leaving. Faculty and staff may be liable for consequences resulting from their failure to resecure/relock buildings that they caused to be unsecured/unlocked after they have been secured.
The Independence Day holiday is an exception in that the College is closed and operations are suspended on that day. Faculty and staff are not allowed to use College buildings on the Independence Day holiday.

510.045 FOOD AND DRINK IN INSTRUCTIONAL FACILITIES

Consumption of food and drink may be prohibited in certain instructional facilities at the option of the administration. Such prohibitions include Decker Theatre, Scarpelli Lounge, Cannell Library, and Foster
Auditorium. At the discretion of the instructor, food and drink may be permitted in other classrooms, unless posted otherwise. The instructor is responsible for ensuring the class picks up after such usage and returns the area to its pre-existing condition.

510.050 CHILDREN ON CAMPUS

Other than usage associated with the College’s Services for Children and Families and other specific College-sponsored programs for children, the general policy of the College is that its facilities are not available for unrestricted usage by children under 16 years of age.

In no cases are children permitted in College-owned or College-operated facilities (this includes the Library, food service areas, lounges, and study areas) without supervision by an adult.

The College is primarily a place of study. To ensure the personal safety of children, and avoid possible damage to College property, children under 16 years of age must be supervised and accompanied by an adult and must be quiet and well-behaved.

The adult in charge of an unsupervised child will be informed by a College employee responsible for the area that children under 16 years of age may not remain in the area unattended. If the child remains unattended, the employee will call a security officer to escort the child to the closest parent or accompanying adult or to another specified location. An adult with an unruly child will be asked to leave the area with the child. If necessary, a security officer will escort the persons out of the area.

The director of security/safety, or library director if the incident occurs in the Library, will be notified in writing of each occurrence.

Children are not to be left unattended on campus grounds or in vehicles.

Children are permitted in classrooms only with the specific approval of the faculty member responsible for the class, on an emergency basis, and for a specified, limited period of time.

Also see Administrative Procedure635.014 CHILDREN IN THE WORKPLACE.

510.055 CLIMBING ON COLLEGE BUILDINGS

College buildings, structures, and grounds may not be used for climbing, rappelling, jumping, or other such activities.

510.056 OVERNIGHT USE

No person shall remain overnight on College property or in College facilities without the express written permission of the president or designee. This policy does not apply to employees specifically directed by their supervisors to work a graveyard shift. Individuals remaining on College property or in College facilities overnight must contact Security/Safety.

510.057 TEMPORARY STRUCTURES

The erection of tents, awnings, canopies, or similar structures must be cleared with Security/Safety.

510.058 ANIMALS ON CAMPUS

All animals (other than laboratory animals) on campus must be under the immediate physical control of the owner at all times, e.g., on leash or carried. Animals cannot be tied to buildings or fixtures, left unattended, or permitted to run at large on campus. Animals must remain outside campus buildings, with the exception of service and laboratory animals. A service animal is defined as an animal that is trained for the purposes of assisting or accommodating a disabled person’s sensory, mental or physical disability (RCW 70.84.021). Large animals are not allowed on campus grounds unless specifically approved by the president. A formal complaint may be filed with Clark County Animal Control authorities against violators of these rules.

Revised Policy/Procedure Approved by Executive Cabinet
September 1, 2009

510.059 FIREWORKS

The use or discharge of fireworks as defined in RCW 70.77.126 is prohibited on or in facilities and grounds owned or operated by the College except in those limited areas so designated by the president or designee.

510.060 ELECTRONIC DEVICES

Radio transmitters, bullhorns, amplifiers, and other electronic devices which disrupt College programs or operations are prohibited on College property.

510.065 SERVICE VEHICLE USE

This policy governs the use of service vehicles such as gas or electric carts on campus.

For information on driver eligibility and requirements, as well as the authorization and approval process for operating a College vehicle, which includes service vehicles, please see Driver’s Requirement and Authorization to Operate a College Vehicle at https://intranet.clark.edu/college_information/policies_procedures/.

Service vehicles are permitted to travel on College concrete sidewalks not specifically closed to vehicle use. Certain sidewalks are closed to all vehicle travel because they are too narrow, too close to buildings, or compromise pedestrian safety. Contact Facilities Services for a College map showing sidewalks closed to service vehicle use.
Service vehicles can be driven through parking lots. Service vehicles must observe all traffic signs and must use extreme care in operating in parking lots, especially at times when parking lots are near capacity and traffic flow is heavy. If service vehicles are to be stopped for any reason they must be parked out of the way of vehicle and pedestrian traffic.
Service vehicles are not suitable for use on city streets. Service vehicles shall not be driven on public streets and when public streets are crossed the vehicle shall remain in crosswalks.
Large or heavy service vehicles including forklifts, trucks, buses, and cars are strictly prohibited on College sidewalks unless specifically approved by the director of facilities services or designee. Variances may be permitted to allow for critical operations.
Pedestrians have the right-of-way on College sidewalks at all times. Large service vehicles (when approved) must stop when pedestrians are present. All service vehicles must yield to pedestrians. Horns should be used respectfully and as needed for safety.
Vehicle shall travel no faster than conditions (weather, pedestrians, vehicle load, etc.) allow. Operator is expected to maintain control of vehicle at all times.
Landscape and turf areas are off limits to all vehicles except for approved grounds maintenance equipment or in emergency situations.
Service vehicles may not be parked on sidewalks to block or restrict pedestrian travel. Service vehicles may park in designated service vehicle or regular car parking spaces.
Service vehicles driven on College grounds must have headlights, taillights, flashing beacons and reflective tape to increase visibility. Service vehicles will use headlights whenever light levels are low and visibility is impaired.
Service vehicles are to be used only by authorized personnel and only for College business or authorized events. Personal use is specifically prohibited. Service vehicles are provided for use during an employee’s regular work hours. No employee is authorized to use service vehicles outside of their normal workday without the approval of a supervisor.
Passengers in service vehicles must be seated. Vehicle operators may not permit passengers to ride in an unsafe manner (e.g., standing in the cargo area or riding in an attached trailer).
Vehicle operators must promptly report to their department supervisor and Security/Safety any accident or incident that results in injury to persons or damage to property.
Keys must be removed from vehicles when unattended. When vehicles are not in service (prior to beginning of operator’s shift or after the end of operator’s shift) the vehicle must be secured as noted in item 16.
Vehicles may not be operated if service (foot) brake, parking brakes, or other critical components are inoperable or defective. Each service vehicle shall be visually inspected before initial use at least once per shift. Pre-operational checks and routine maintenance must be performed before operating service vehicles in accordance with an established checklist (available at EHS or Facilities Services). When any equipment that is identified on the checklist as critical for safety is not in proper working order the vehicle must be taken out of service by following the College’s lockout/tag out policies until the deficiency is corrected.
Ladders, pipes, or freight on vehicles must be properly strapped down and flagged or otherwise marked at ends which extend beyond the vehicle body.
A vehicle would be out of service if it is not accessible to or being operated by a designated operator. When not in service, vehicles must be parked behind a secured enclosure, or secured by some other means of secondary security (e.g., locking the cart to a fixed point or locking the steering wheel in place). Vehicle doors will be locked if possible and ignition keys will be removed. The director of security/safety will approve in writing any secondary security methods or any exception to this rule.
Department supervisors are responsible to:

a. Provide service vehicle operators and passengers specific instructions and training in the use of service vehicles on College campus including hands-on operating procedures.

b. Furnish a copy of this policy to all assigned vehicle operators including the College map showing sidewalks closed to vehicle use.

c. Verify that personnel understand the policy and the vital importance of operating the vehicle in a safe and approved manner. Each person operating a service vehicle shall be provided training in the operation of service vehicles and will demonstrate knowledge of proper operation annually.

d. Depending on level of responsibility, instruct personnel in the operation and maintenance of the vehicle, including operator safety inspection, battery charging procedures, and maintenance/repair procedures.
Violations of this policy must be brought to the attention of the operator, the department supervisor, and Executive Cabinet, and could result in disciplinary action.

Clark College is a drug-free work place and operating service vehicles while impaired will not be tolerated. Operators that are taking any prescription medication that could interfere with their ability to operate a vehicle shall notify their supervisor.

All service vehicle operators shall read and understand this policy and shall review referenced documents and shall sign and date a copy of this policy.

https://intranet.clark.edu/department_information/administrative_services/facilities_services/small_vehicle_use.pdf

Revised Policy/Procedure Approved by Executive Cabinet
November 30, 2010
January 28, 2014

510.070 RECREATIONAL DEVICES

The use of skateboards, snowmobiles, roller skates, snow sleds, snowboards, scooters, roller blades, and other recreational devices that present a safety hazard or have the potential to damage College property, is prohibited.

510.075 EXTERIOR LIGHTING

Campus exterior lighting is controlled by computer and programmed to operate a minimum of one-half hour prior to and one-half hour after programs and activities that are scheduled during hours of darkness. When classes are in session, the exterior lights are programmed to be on until 10:45 p.m., Monday through Thursday. On Friday evenings, weekends, holidays, and quarter breaks, the exterior lights are generally off during hours of darkness unless specifically programmed for scheduled classes or activities. Contact Security/Safety or Facilities Services to report problems associated with exterior lighting.

510.080 EXCLUSIONS FROM THE COLLEGE

Policy

Security/Safety may expel or exclude from the Clark College campus and other College facilities any person determined to be in violation of Washington Administrative Code, Clark College Board Policies and Administrative Procedures, or any person determined to be a disturbance or otherwise violating the Code of Student Conduct. Persons excluded will be given a written trespass warning informing them that they must leave the property and not return, and that any return to Clark College facilities will subject them to arrest for criminal trespass under RCW 9A.52.070 and 080 and WAC 132N-120-065. Security/Safety will provide copies of exclusion notices to the Vancouver Police Department on a regular basis to facilitate such prosecution.

Appeals

Persons excluded under this provision, who are not students or employees, may appeal to the director of security/safety for a brief adjudicative procedure within 20 days of the date of the exclusion. The director of security/safety may rescind or modify any exclusion notice. Appeals of the decision of the director of security/safety are to be submitted to the vice president of administrative services within 21 days. Written notification of the vice president’s decision will be made within 20 days of the appeal and is final. Students may appeal as provided for in WAC 132N-120-090. Employees are governed by personnel rules and/or applicable bargaining unit agreements.

510.085 SELECTION OF ART, MARKERS AND MONUMENTS

The responsibility for selecting, accepting and citing art objects, markers and monuments is assigned to the Art Selection Committee (see policy 807.000).

Requests to donate art, or site markers and monuments, must be made by submitting the college’s official request form to the vice president of administrative services. The form will require a written proposal as well as images or drawings of the proposed piece and its preferred location. The vice president of administrative services will convene a meeting of the Art Selection Committee to review the request. The committee will consider the following:

Appropriateness of content or message.
Cost, budget and funding.
Aesthetic quality and design.
Craftsmanship and use of materials.
Suitability within the college’s landscape.
Artist’s reputation (for art pieces only).
Additional expenses for maintenance, landscaping, security and durability.

The committee may also choose to interview the artist(s) as deemed necessary.

The committee will submit a written recommendation to the college president. Final decisions rest with the president.

New Policy/Procedure Approved by Executive Cabinet
April 27, 2010

510.086 FLAG DISPLAY

Facilities Services is responsible for displaying the national and state flags in accordance with state and federal flag laws. Observances of special occasions that require the flag to be flown at half-mast will be at the direction of the President of the United States or the Governor of the State of Washington as coordinated through the President's Office of the College.

All requests for flags to be displayed or to be used for College functions are directed to Facilities Services.

510.090 USE OF COLLEGE FACILITIES, PROPERTY AND GROUNDS FOR FIRST AMENDMENT ACTIVITIES

Definitions

“College groups” means individuals or groups who are currently enrolled students or current employees of the College, or guests of the College who are sponsored by a recognized student organization, employee organization, or the administration of the College.
“College facilities” includes all buildings, structures, grounds, office space, and parking lots.
“Expressive activity" includes, but is not necessarily limited to, informational picketing, petition circulation, the distribution of informational leaflets or pamphlets, speech-making, demonstrations, rallies, appearances of speakers in outdoor areas, protests, meetings to display group feelings or sentiments and/or other types of assemblies to share information, perspective or viewpoints.
“Non-college groups” means individuals, or combinations of individuals, who are not currently enrolled students or current employees of the College and who are not officially affiliated or associated with, or invited guests of a recognized student organization, recognized employee group, or the administration of the College.

Statement of Purpose

Clark Community College District 14 is an educational institution provided and maintained by the people of the state of Washington. College facilities are reserved primarily for educational use, including, but not limited to, instruction, research, public assembly of college groups, student activities and other activities directly related to the educational mission of the College. The public character of the College does not grant to individuals an unlimited license to engage in activity which limits, interferes with, or otherwise disrupts the normal activities to which the College's facilities and grounds are dedicated. Accordingly, the College designates the common areas of the College as a limited public forum dedicated to the use of College groups, subject to the time, place, and manner limitations and restrictions set forth in this policy. Groups or individuals who are invited or permitted to engage in First Amendment activities at the College do not represent an endorsement by Clark College or the Board of Trustees.

The purpose of the time, place and manner regulations set forth in this procedure is to establish procedures and reasonable controls for the use of college facilities. It is intended to balance the College's responsibility to fulfill its mission as a state educational institution of Washington with the interests of college groups seeking to assemble in common areas of the campus for expressive activity. The College recognizes that College groups should be accorded the opportunity to utilize the facilities and grounds of the College to the fullest extent possible. The College has designated certain facilities as public use areas open to non-college groups as set forth herein.

Use of Facilities

Subject to the regulations and requirements of this policy, groups may use the College’s limited forums for expressive activities between the hours of 7:00 a.m. and 10:00 p.m.
Groups are encouraged to notify the College safety and security department no later than twenty-four hours in advance of an event. However, unscheduled events are permitted so long as the event does not materially disrupt any other function occurring at the facility.
All sites used for expressive activity should be cleaned up and left in their original condition and may be subject to inspection by a representative of the college after the event. Reasonable charges may be assessed against the sponsoring organization for the costs of extraordinary clean-up or for the repair of damaged property.
All fire, safety, sanitation or special regulations specified for the event are to be obeyed. The college cannot and will not provide utility connections or hook-ups for purposes of expressive activity conducted pursuant to this policy.
The event must not be conducted in such a manner to obstruct vehicular, bicycle, pedestrian or other traffic or otherwise interfere with ingress or egress to the college, or to College buildings or facilities, or to College activities or events.
The event must not create safety hazards or pose unreasonable safety risks to college students, employees or invitees to the College.
The event must not substantially and materially interfere with educational activities inside or outside any College building or otherwise prevent the College from fulfilling its mission and achieving its primary purpose of providing an education to its students.
The event must not materially infringe on the rights and privileges of College students, employees or invitees to the College.
There shall be no overnight camping on College facilities or grounds. Camping is defined to include sleeping, carrying on cooking activities, or storing personal belongings for personal habitation, or the erection of tents or other shelters or structures used for purposes of personal habitation.
College facilities may not be used for commercial sales, solicitations, advertising or promotional activities, unless: (a) such activities serve educational purposes of the College; and (b) such activities are under the sponsorship of a College department or office or officially chartered student club.
The event must also be conducted in accordance with any other applicable College policies and regulations, local ordinances, and state or federal laws.

Additional Requirements for Non-College Groups

College buildings, rooms, and athletic fields may be rented by non-college groups in accordance with the College's facilities use policy. When renting College buildings or athletic fields, an individual or organization may be required to post a bond and/or obtain insurance to protect the College against cost or other liability in accordance with the College's facility use policy. When the College grants permission to use its facilities it is with the express understanding and condition that the individual or organization assumes full responsibility for any loss or damage.
Non-college groups may otherwise use college facilities for expressive activity as identified in this procedure.
The College designates the following area(s) as the sole limited public forum area(s) for use by non-college groups for expressive activity on campus: The public use areas may be scheduled. Scheduled groups have priority of use over unscheduled groups. On the College’s main campus, the limited public forum is located on the circle pad approximate to the sun dial. A secondary location is available on the lawn area south of the Japanese Garden. The limited public forum at Clark College at the Columbia Tech Center is the circle pad west of the main entry door. The limited public forum location at the Clark Center at WSU Vancouver will be determined by WSU Vancouver policy. Please contact the vice president of administrative services for more information.
Non-college groups that seek to engage in expressive activity on the designated public use area(s) are encouraged to provide notice to the College safety and security office no later than twenty-four hours prior to the event, along with the following information solely to ensure (1) the area is not otherwise scheduled and (2) to give the College an opportunity to assess any security needs:
1. The name, address and telephone number of a contact person for the individual, group, entity or organization sponsoring the event; and
2. The date, time and requested location of the event; and
3. The nature and purpose of the event; and
4. The estimated number of people expected to participate in the event.

When using College buildings or athletic fields, an individual or organization may be required to post a bond and/or obtain insurance to protect the College against cost or other liability in accordance with the College's facility use policy.

When the College grants permission to use its facilities it is with the express understanding and condition that the individual or organization assumes full responsibility for any loss or damage.

Distribution of Materials

College groups may post information on bulletin boards, kiosks and other display areas designated for that purpose, and may distribute materials throughout the open areas of campus. Non-college groups may distribute materials only at the site designated for non-college groups. The sponsoring organization is encouraged, but not required, to include its name and address on the distributed information. Postings must be date stamped and may be displayed no longer than 30 calendar days.

Trespass

Non-college groups who violate these rules, any provision of the conduct code, or whose conduct jeopardizes the health or safety of others, will be advised of the specific nature of the violation, and if they persist in the violation, will be requested by the College president or designee to leave the College property. Such a request will be deemed to withdraw the license or privilege to enter onto or remain upon any portion of the College facilities of the person or group of persons requested to leave, and subject such individuals to arrest under the criminal trespass provisions of chapter 9A.52 RCW or municipal ordinance.
Members of the college community (students, faculty, and staff) who do not comply with these regulations will be reported to the appropriate college office or agency for action in accord with established college policies.
When the College revokes the license or privilege of any person to be on college property, temporarily or for a stated period of time, that person may file a request for review of the decision with the vice president of administration or designee within ten days of receipt of the trespass notice. The request must contain the reasons why the individual disagrees with the trespass notice. The trespass notice will remain in effect during the pendency of any review period. The decision of the vice president of administrative services or designee will be the final decision of the College and should be issued within five work days.

New Policy/Procedure Approved by Executive Cabinet
May 3, 2011
June 5, 2018

510.095 USE OF THE MAIN COLLEGE GROUNDS FOR SPORTS/ATHLETIC GAMES AND EVENTS

Sporting events, athletic events, physical education classes, and club functions involving similar activities, as well as other organized recreational activities, may not be conducted on the main College grounds, with the exception of the area south of the O’Connell Sport Center. Any casual physical recreation undertaken by members of the College community on the main campus (games of catch or hacky-sack, etc.) may only be undertaken in an area and manner that does not present a safety hazard, interfere with pedestrian passage, disturb educational activities, or otherwise unreasonably disturb other campus activities.

The College’s physical education and recreation area has been designated as the appropriate primary site for events and activities of this nature.

Exceptions will be dealt with on a case-by-case basis by the vice president of administrative services.

510.096 UNMANNED AERIAL SYSTEMS (DRONES)

In accordance with Federal Aviation Administration (FAA) regulations regarding interference with local airport flight patterns, Clark College prohibits the operation of an Unmanned Aerial System (UAS; commonly known as a drone) on or above College property, or in connection with a College-sanctioned or affiliated event or activity, including commercial, recreational, hobbyist, or other uses, on the College’s main campus. This prohibition applies to all unmanned aircraft systems, including those that are used for hobby or recreational purposes, including model (or toy) airplanes, helicopters and other similar devices.

As an exception, drones may be flown inside College facilities for approved instructional activities. Events and activities must be approved by the Vice President of Administrative Services prior to drone operation.

While operating a drone is permissible on College property at the Columbia Tech Center and the Clark Center at WSU Vancouver, prior written approval from the vice president of administrative services is required.

Violation of this policy may be grounds for disciplinary actions up to and including termination, suspension or expulsion from the College. Legal prohibitions, including but not limited to trespassing, may also be pursued against third parties who operate drones in violation of this policy. Fines or damages incurred by individuals or units are the responsibility of those individuals or units.

New Policy/Procedure Approved by Executive Cabinet
September 5, 2017