Update an existing document

Do not use this method to upload new documents

Go to the folder the existing (old) document is placed in. It must be a folder you have permision to access.

If you do not know where the document lives, go to it on the website  and look at the URL (the address of the page). For example, with "https://www.clark.edu/_training/training-guide/documents/sample1.pdf", you would have to have permission to edit in the training-guide section of the website to access this document.

Once logged in to that area, click on the "Pages" button.

In the case of the example in the previous paragraph, you would then locate the "documents" folder and click it to enter that folder.

Once in folder the existing document is in,  change from the staging to the production server.

Click the upload button

To update an existing document, check the "Overwrite existing" option and make sure to name your document the exact same name as the document that is currently live on the web (case matters).

*Any file types not allowed for upload will be listed in red*

You may click the greeen "+Add" button to add files, or drag them into the upload dialogue box window. If you need to change the file name, you may do so at this point by clicking the "rename" option available when you mouse over the name of your document. This will not change the name of the file on your local machine.

Click "Start upload", then click "close" in the resulting "upload successful" message.

** The server is not the place to archive your files. Please archive files on your local machine or according to your department's policy. Overwrite existing documents on the server when you are updating. This not only keeps excess documents off of the server, it also prevents broken links when others link to your document. **

• If you replaced an existing document by naming the new one exactly the same name as the existing one, and you were on the staging server, then the document needs to be submitted for publish.  In this case (replacing existing documents), to eliminate the need to submit, you should switch to the production server before upload. Make are you are in the file view of the folder you want the document to be placed in before clicking the upload button.
  
  
• If you were to upload a new document to the production server, you would not be able to get a dependency tag on it and the page will be declined for publish.