527.000 - Security
The College shall establish and operate security services on the main campus and Clark College at the Columbia Tech Center. The Board delegates to the president or designee the responsibility to provide security and procedures for the protection of college buildings, grounds and facilities; and to provide for the safety of students, faculty and staff.
Security officers are responsible for providing protection for campus buildings, grounds, and related property as well as persons on campus. Officers work closely and in cooperation with the Vancouver Police Department and other law enforcement agencies, requesting assistance in emergency, dangerous, or suspected emergency situations which are altering or may alter normal campus operations.
Responsibilities and duties include, but are not limited to:
- Patrolling a designated area on foot or in a patrol vehicle to enforce College rules
and regulations, local, state, and federal statutes and ordinances.
- Inspecting buildings and grounds for prowlers, fire, property damage, or other irregularities.
- Directing and regulating traffic, investigating accidents or crimes, administering
first aid, issuing citations for violations, gathering evidence, locating witnesses,
and appearing in court as required.
- Operating department communication equipment; answering telephone inquiries; receiving
reports of criminal activity; dispatching foot and mobile units; operating paging
system; monitoring alarm system; preparing, typing, and distributing reports.
- Maintaining surveillance of an area suspect for criminal activity.
- Assisting city or county police and state patrol in cases of emergency.
- Performing related duties as required.
- Patrolling campus to maintain visibility and prevent crime.
- Responding to calls for medical assistance and/or assisting Health Services and emergency
- Responding to fire alarms, elevator alarms, and reports of facilities emergencies.
- Responding to crimes in progress.
- Responding to reports of disruptive students and other violations of the Student Code
- Resolving immediate traffic control matters such as vehicles in driving lanes, fire
lanes, or on sidewalks.
- Responding to reports of suspicious persons.
- Responding to traffic accidents.
- Completing investigations of crimes, unusual circumstances, and violations of the
Code of Student Conduct.
- Locking and unlocking buildings and rooms within buildings.
- Taking reports of past crimes such as theft and car prowling.
- Making cash and document transports.
- Providing parking lot escorts.
- Monitoring parking lot and traffic flow.
- Issuing parking or moving citations.
- Administering facility use regulations such as animal control, skateboarding, and
- Assisting motorists.
- Reporting and assisting in the elimination of health or safety concerns.
- Writing reports and entering reports and logs into departmental database.
- Completing monthly fire extinguisher checks and other safety-related inspections as assigned.
Security/Safety and the College are not liable for any losses or damages which might result from the rendering of assistance.
Minor injuries not requiring emergency care may be treated by Health Services. A nurse may be summoned by calling Security/Safety at Ext. 2133.
Serious injuries or medical emergencies should be reported to 911 Emergency by dialing 911. An ambulance should be requested if:
- The patient is unresponsive;
- There is massive bleeding; or
- The patient requests an ambulance.
When reporting a medical emergency to 911 Emergency, give the following information:
- The caller's name;
- The patient's exact location;
- The type of problem and patient condition; and
- What is being done for the patient.
The caller must stay on the line with 911 Emergency until told to hang up by the dispatcher. It is important to stay with the patient, but also to send someone outside to guide rescue and ambulance personnel to the scene.
Whenever 911 Emergency is called from the College, Security/Safety (Ext. 2133) must also be notified.
College employees are required to report to their immediate supervisor each industrial injury, potentially work-related cumulative injury, or occupational illness, regardless of the degree of severity.
Environmental Health and Safety will report workplace fatalities or probable fatalities to Labor and Industries within eight hours of the time the incident occurred or was reported to any agent or employee of the College. In-patient hospitalization of two or more workers within 30 days of an incident must also be reported to Labor and Industries. The employee's supervisor is responsible to ensure that information on either of these situations is provided to Security/Safety. Security/Safety must notify the vice president of administrative services, Environmental Health and Safety, and Human Resources.
The supervisor will supply the employee with an Accident Report form. The employee will complete the Employee's Statement on the face of the form as completely as possible and return the form to the supervisor. Blank forms are available at either Human Resources or on the ClarkNet at http://intranet/department_information/human_resources/environ_health/.
The supervisor will investigate the accident and answer the Supervisor's Statement questions located on the reverse of the form. The original will be sent immediately to Environmental Health and Safety. A copy may be retained by the employee's supervisor.
The associate director of environmental health and safety will maintain a file of all employee accidents and report them to the associate vice president of human resources and the Environmental Health and Safety Committee and/or the Department of Labor and Industries as appropriate. The associate director of environmental health and safety will initiate and coordinate an investigation of all accidents requiring medical attention beyond basic first aid or resulting in time loss.
An employee accident requiring medical attention beyond minor first aid must be reported to the Washington State Department of Labor and Industries using the Labor and Industries State Accident Report. Labor and Industries accident reporting forms are available from the health care provider or Environmental Health and Safety. A section of the form will be filled out by the employee's health care provider including a physician's report, diagnosis, recommended treatment, and estimated job time loss or restriction.
Environmental Health and Safety and Human Resources coordinate all Department of Labor and Industries claims and can assist any injured employee. Additional procedures concerning injured employees and Department of Labor and Industries claims can be found in the Accident Prevention Plan available at http://intranet/department_information/human_resources/environ_health/.
Revised Policy/Procedure Approved by Executive Cabinet
September 28, 2010
The following steps and responsibilities apply to accidents involving College vehicles:
- Vehicle Driver
a.Attend to or seek assistance for injured persons.
b. Call the police to the scene of the incident, if necessary.
c. File any accident reports required by state/local law enforcement agencies. For example, if there is an injury or an indication that damages to any one vehicle will exceed $700.00, the State of Washington Motor Vehicle Collision Report WSP 161 must be completed and distributed as noted on the form.
d. Keep copies of any of the reports filed and send original to Administrative Services.
e. See that the vehicle is returned to the College unless other arrangements are made with the department responsible for the vehicle.
f. Complete the State Vehicle Accident Check List SF-136 and Vehicle Accident Report SF-137 and provide the other party/parties with Washington State Department of Transportation (WSDOT) Claims Information brochure.
- Office Responsible for the Vehicle (e.g., Travel Coordinator, Facilities Services,
a. Immediately call Administrative Services and advise them of the incident.
b. Immediately call the director of security/safety and advise him/her of the incident.
c. Advise participants in the incident that they should get their own insurance company involved with whatever claims they might have (including students covered under the optional student medical insurance the College makes available). Give the WSDOT Claims Information brochure to anyone who feels that they may have a claim against the state.
d. Refer all students with injuries (ambulatory) to Clark College Health Services for evaluation. Participants with injuries may also see their own doctors/health care providers at their own option.
e. Ensure that the vehicle driver has filled out a State of Washington Vehicle Accident Report SF-137 and that the completed and signed form is sent to Administrative Services. These forms are in motor pool vans or in Administrative Services.
f. Obtain estimates of repair cost/restoration of damaged or lost property, etc., and forward to Administrative Services. Refer to the WSDOT Claims Information brochure.
- Health Services
Submit a copy of the ClarkCollege "Non-Employee (Students—Visitors) Accident Incident Report" form to Administrative Services for all accident participants seen at Health Services.
- The Director of Security/Safety
Fully investigate the incident and prepare a report for Administrative Services. Obtain statements from the driver and witnesses; note the usage of seat belts. The report must be obtained and submitted as a priority assignment of Security/Safety.
- Administrative Services
a. Call WSDOT Claims Administration Office immediately at (360) 753-2101 or 1-800-737-0615 to report all injury accidents or accidents causing property damages (vehicles, etc.) over $1,000.00.
b. File all reports, including SF-137, with the WSDOT Claims Administration Office within two working days of the incident.
c. Handle any subsequent processing involving claims. Decisions on whether the office responsible for the vehicle/department using the vehicle or the driver will be fiscally responsible will be made by the Executive Cabinet.
Possession or use of firearms, explosives, dangerous chemicals or other dangerous weapons which can be used to inflict bodily harm or to damage real or personal property is prohibited on the college campus, at any other facilities leased or operated by the college, or at any activity under the administration or sponsorship of the college.
Exceptions to this policy are permitted when the weapon is used in conjunction with an approved college instructional program, is carried by a duly constituted law officer, or is otherwise permitted by law.
Revised Policy/Procedure Approved by Executive Cabinet
September 22, 2009
The College campus is equipped with a fire detection and alarm system.
If a Fire Alarm is Ringing
- Do not make any phone calls to the switchboard, the Fire Department, or to Security/Safety
unless there is fire or smoke present. A fire alarm station that is activated automatically
sounds the building fire siren and simultaneously notifies the Vancouver Fire Department
and Facilities Services. Phone lines and staff should be kept free to deal with the
- If safety permits, lock safes and fireproof files. Leave the building and close doors;
get far enough away to avoid danger from explosions or the blocking of exits or emergency
- Department supervisors must designate someone to ensure that all areas heard the alarm
and that everyone else has left the building. Departments must make special plans
to assist those with disabilities, especially those in wheelchairs, in the event of
an actual emergency. Elevators cannot be used to exit an area in case of fire. Department
supervisors of areas without direct ground access must ensure that all employees in
the area are familiar with the proper evacuation routes (e.g., stairs) to get to ground
level in case of fire.
- Do not re-enter the building unless instructed by Fire Department personnel, Facilities Services staff, or a security officer. If an alarm is "false," the Fire Department, Facilities Services staff, or a security officer will notify everyone as soon as possible. Each alarm must be considered a real fire until it is absolutely determined otherwise by the appropriate persons.
If Fire, Smoke, or Significant Burning Odor is Observed (No Alarm Ringing)
- Pull the nearest fire alarm pull station. Be familiar with the location of these
devices in the work area as well as emergency evacuation routes.
- When the situation permits, dial 911 Emergency and report location of problem.
- Evacuate area as noted above, with designated person ensuring all in area are out.
- Direct emergency personnel to location of problem.
When receiving a bomb threat, try to keep the caller on the line as long as possible. Remain calm and courteous and listen carefully. Do not interrupt or anger the caller. Record the time of the call and the exact words of the caller. Try to obtain the following information:
- When is the bomb going to explode?
- Where is the bomb right now?
- What does the bomb look like?
- What will cause the bomb to explode?
- What kind of a bomb is it?
- Did you place the bomb?
- Why was a bomb planted at ClarkCollege?
- What is your name, address, and telephone number?
While speaking with the caller, listen for the following details:
- Description - male, female, adult, juvenile.
- Voice - loud, soft, high-pitched, deep, raspy, pleasant, intoxicated.
- Speech - fast, slow, distant, stutter, slurred, precise, distorted, nasal.
- Language - well spoken, foul, use of certain words or phrases.
- Accent - local, foreign.
- Manner - calm, rational, coherent, righteous, angry, emotional, laughing.
Background Noises - office machines, factory machines, animals, quiet, street traffic, airplanes, voices, music, party atmosphere.
After all conversation has been terminated, immediately write down your best thoughts as to the above questions along with the date and exact time of the call. Then quickly notify:
- Vice president of administrative services (if absent, the president)
- Director of security/safety (if absent, the officer in charge)
- 911 Emergency (Vancouver Police Department, Dial 911)
Any decision to evacuate a building must be made by the president or vice president of administrative services. Public information will be released only upon authorization of the president or vice president of administrative services.
Although bomb threats pose potential danger to life, the type and circumstances of each threat and corresponding danger must be analyzed and evaluated. No one can prescribe in advance the exact judgment and action to be taken for any and all types of bomb threat situations; however, every effort should be made to avoid overreaction. Overreaction tends to facilitate the bomb threat perpetrator’s purpose and invites continued harassment. Personnel safety and minimum disruption of operations are major considerations.
For additional information contact Security/Safety for material covering bomb threats, caller motives, preventive measures, bomb threat checklists, and other available resources.
Employees must immediately report the loss of any College property in their area of responsibility to Security/Safety. Security/Safety will complete a written report and notify the vice president of administrative services in a timely manner.
The lost and found property policy is established to:
1. Arrange for the return of lost property to its rightful owner whenever possible.
2. Provide a reasonably secure holding facility for found property and a central location where persons may attempt to recover lost items.
3. Provide guidelines for handling, inventorying, and disposing of found property that are fair, lawful, and uniformly applied.
Lost and found property processing is the responsibility of Security/Safety. The receiving employee will determine the classification of the found property whether personal effects, disposable items, usable items, or valuable items.
Every effort will be made to locate and notify the owner of found property. Found property in custody of Security/Safety will be held for at least 30 days for the owner to claim.
If unclaimed, usable items and valuable property may be returned to the finder. All unclaimed personal effects and disposable property will be destroyed. Finders of usable or valuable property may claim the item by presenting their receipt to Security/Safety after the 30-day waiting period but prior to 40 days from the date of finding.
After a minimum of 40 days, the College may dispose of found property as follows:
- Personal Effects - Personal property items are those that could only be useful to
the owner such as wallets, purses, credit cards, checkbooks, keys, and other personal
items. If unclaimed after 40 days, these items will be destroyed.
- Disposable Items - As with personal effects, disposable items such as notebooks, peechees,
paperwork, and cosmetics, will be destroyed if unclaimed after 40 days.
- Usable Items – If, after 40 days, the item remains unclaimed by either the owner or
finder, usable items, such as calculators, umbrellas, clothing, briefcases, and books,
will be either converted to College use or donated to a charitable organization.
- Valuable Items - Valuable items such as jewelry or money left unclaimed by either the owner or finder for 40 days will be converted to College use or donated to a charitable organization.
The College is not responsible for loss or damage to personal property brought onto the campus.
To comply with RCW 28B.10.569 and the "Clery Act" (Pub. L. 101-542), the College shall:
- Send a copy of the annual campus crime report published in compliance with the Clery
Act, or a notice containing the specific URL of a web-based copy of the report and
a summary of its contents, to all registered students and current employees in October
of each year as required by federal law.
- Include a notice containing a summary of the report and how to obtain a copy as part
of every application for employment, to meet the requirement under federal law for
notifying prospective employees.
- Include a notice containing a summary of the report and how to obtain a copy as part
of every application for admission, to meet the requirement under federal law for
notifying prospective students.
- Publish the material on an annual basis in the “Clark 24/7.”
- Present the material to the Environmental Health and Safety Committee and the Security/Parking Advisory Committee.
The material will be updated annually by Security/Safety.
This procedure is to inform the College community regarding the enrollment or presence, at the College, of a convicted Level 3 and/or Level 2 sex offender:
-Without creating excessive anxiety among the College community.
-Without contributing to a possible punitive reaction.
-Without causing undue damage to the positive College environment enjoyed by the College community.
The College community is identified as faculty, staff, students, and the general public on or about the College campus.
The following applies to identification and notification of a Level 3 sex offender:
- Law enforcement agencies will notify the College (if the offender is determined to
be living near the College or if the law enforcement agency knows the offender is
planning to attend the College).
- Each quarter, the College's director of security/safety will review the list of Level
3 offenders maintained by the law enforcement agencies. Names on the list will be
checked to see if persons are enrolled or employed at the College.
- Information may be brought to the College administration by a member of the College community or the public.
The vice president of administrative services and the vice president of student affairs are to be notified if it is determined that a Level 3 sex offender is attending or employed by the College.
The following procedure will be utilized:
- Official communications regarding the offender will come only at the direction of
the president or the vice president of administrative services.
- Upon notification by a law enforcement agency of the possible enrollment and/or identified
presence of a convicted Level 3 sex offender, the vice president of administrative
services, the vice president of student affairs, and the director of security/safety
will meet and jointly determine the level of risk to the College community posed by
the offender and the level of notification necessary. The following notification procedures
will be invoked:
a. Director of security/safety will notify the offender that his/her identity and relevant and necessary information will be released to the College community.
b. Director of security/safety will notify the College through the campus master email list with a link to the sex offender page on the College website for more information.
c. Vice president of student affairs will notify all students via the student email system with a link to the sex offender page on the College website for more information.
d. The "Independent" or other appropriate means of communication will be used to notify the College student community of the presence of the Level 3 offender.
e. Only the information that is relevant and necessary will be supplied by the College to the College community. Requests for additional information will be referred to the appropriate law enforcement agency.
f. At each Security Department office (main campus and CTC), a folder that includes the offender’s photo and criminal information sheet will be made accessible to the public. It is the responsibility of any satellite location to maintain their own information binder.
g. Director of security/safety will notify officials at Hudson’s Bay High School and any other appropriate agencies.
h. Director of security/safety will notify instructor(s) of the identity of any Level 3 sex offender who is registered in their class
- Other than the notification procedure, the offender will be provided the student rights
and privacy protection that all other students receive.
- The offender is required to complete registration activity at least two weeks prior
to the start of the academic quarter. Director of security/safety will notify local
Department of Corrections and law enforcement personnel of this provision.
- Should the offender exhibit unacceptable behavior, he/she will be subject to the College
disciplinary policy and/or referral to the appropriate law enforcement agency.
- In addition to notification, certain conditions may be placed on the offender if he/she
becomes an employee of the College. The College maintains the right to assign employment
hours, job duties, and work sites.
- Modified levels of notification may be appropriate depending on the level of risk. These will be determined jointly by the vice president of administrative services, the vice president of student affairs, and the director of security/safety.
Upon notification by a law enforcement agency of the possible enrollment and/or identified presence of a convicted Level 2 sex offender, the director of security/safety shall notify the instructor(s) in whose class(es) the offender has enrolled.
In the event the College employs a Level 2 or Level 3 sex offender, Human Resources will notify the employee's department.
Revised Policy/Procedure Approved by Executive Cabinet
January 22, 2013
January 13, 2015
To guide College employees when approached by anyone attempting to serve a summons or subpoena on a College employee, and to comply with the provisions of RCW 4.28.080.
Subpoena. A written command or order directing a person to appear at a certain time and place to testify.
Subpoena Duces Tecum. A written order commanding a witness who has in his or her possession or control some document or paper to produce it at a certain time and place.
Summons, subpoenas, or complaints in actions against the State of Washington or Clark College must be served on the Attorney General of the State of Washington. This includes service on a College employee regarding an action arising solely from their official capacity.
Service against students or against employees regarding actions not related to their official capacity is not to occur at the College (RCW 4.28.080(15) and (16)).
Any College employee who inadvertently receives or accepts a summons or subpoena is to immediately deliver the summons or subpoena to the associate vice president of human resources services, or designee, not to the person who is being served.
Questions regarding this procedure may be directed to the associate vice president of human resources services or the vice president of administrative services.
To guide College employees when assistance is requested by local, state, or federal law enforcement agencies or other legal entities. Such contacts may include, but are not limited to: arrest/search warrants, criminal investigations, and/or notification in case of emergency involving a member of the College community.
Warrant. A written order issued by a court of law authorizing an arrest, search, and/or seizure of property by local, state, or federal law enforcement agencies. (Note: legally valid arrests or searches/seizures by law enforcement agencies may occur without a warrant under certain circumstances.)
College Community. Any faculty member, classified or exempt staff member, administrator, student, or visitor on Clark College leased or owned property.
Any College employee who is contacted by a representative of a legal entity regarding any matter covered by this policy must refer the inquiring individual to an appropriate College official, in the following order: The director of security/safety, the associate vice president of human resources services, a vice president, or the president. The director of security/safety or designee or the designated College official (if the director of security/safety is not available) will verify the identity of the officer and the validity of the arrest or search warrant. The nature of the investigation will be determined and all information identified in the Clark College Security/Safety Incident Report.
If possible, Clark College Security/Safety will request a non-uniformed officer to serve the arrest or search warrant. If an arrest is necessary, every effort will be taken to quietly remove the affected person from the campus.
If an employee is to be contacted, the associate vice president of human resources services or designee will arrange the meeting, unless otherwise requested by law enforcement. Every effort will be made to protect all employee rights, including confidentiality and privacy.
If an enrolled student is to be contacted, the vice president of student affairs or designee will be notified. Every effort will be made to protect all student rights, including confidentiality and privacy. The student will be contacted by a security officer and asked to come to the vice president’s office on a private matter. This contact will be documented by Security/Safety.
Shoplifting or Theft at the College
The college will take the following actions when a student is caught shoplifting or involved in a theft on any property owned or operation by the College:
- A first time offender caught shoplifting or stealing an item or items valued at $25
or less will be reported only to Student Affairs and will be subject to the Code of Student Conduct WAC 132N-121-060 (3).
- A first time offender caught shoplifting or stealing an item or items valued at more
than $25 will be reported both to law enforcement and Student Affairs and will be
subject to both the criminal code and the Code of Student Conduct. Repeat offenders will be reported to law enforcement and Student Affairs regardless
of the dollar value of the item or items stolen.
Non-students caught shoplifting or involved in a theft on any property owned or operated by the College will be reported to law enforcement.
Revised Policy/Procedure Approved by Executive Cabinet
April 27, 2010
Serious threats, violence or acts of intimidation, with or without the presence of a weapon, will not be tolerated at Clark College. Violations of this policy may result in disciplinary action in accordance with collective bargaining agreements or Code of Student Conduct and including but not limited to possible suspension, termination, expulsion and/or the filing of criminal charges.
This policy applies to all situations involving acts of harassment or abusive behavior, assaults, serious threats, or acts of violence engaged in by any guests or volunteers, all college employees or students (full or part time). This policy applies to any acts of violence or threats made on Clark College property or locations, at Clark college classes and events, or under other circumstances that affect the College’s ability to operate.
Clark College is committed to providing faculty, staff, and students with an environment that is safe, secure and free from threats of violence or intimidation. The safety of employees and students is important both to enhance the educational environment that Clark College strives to provide, and to promote a supportive working atmosphere for faculty and staff. The purpose of this policy is to establish a framework for responding to situations involving serious threats, harassment or acts of violence against employees and students in order to minimize the possibility of dangerous situations.
Individuals found engaging in behavior in violation of this policy will be subject to corrective action up to and including termination or expulsion. Conduct or behavior not tolerated by Clark College includes but is not limited to:
- Physical conduct that results in harm to people or property.
- Acts or threats in any manner made directly or indirectly to intimidate, coerce, or cause fear or harm.
- Violation of the weapons policy. (Weapons on Campus, 527.020)
- Intimidating conduct or harassment that disrupts the work environment, educational process, or results in fear of personal safety.
DefinitionsAbuse, RCW 74.34.020
Assault, RCW 9A.36.011, 9A.36.021, 9A.36.031, 9A.36.041
Coercion, RCW 9A.36.070
Domestic Violence, RCW 10.99.020, 26.52.010
Harassment, RCW 9A.46.060
Intimidation RCW 28A.300.285
Malicious Harassment, RCW 9A.36.080
Mental Abuse, RCW 74.34.020
Sexual Assault, RCW 7.90.010
Workplace Bullying, http://www.lni.wa.gov/Safety/Research/Files/Bullying.pdf
All Clark College employees shall immediately report acts of violence and/or any serious threats made against them or witnessed by them to 911 and Security at 360-992-2133. Nothing in this policy relieves a college employee from taking immediate action when the safety or security of employees, students, or members of the general public is threatened and time is critical.
No one shall be singled out, penalized, or retaliated against in any way for reporting concerns. Clark College will not tolerate retaliation against individuals making good faith reports as provided for in this policy even where the concerns prove ultimately to have been in error. Retaliation may be grounds for disciplinary action.
Acts of harassment or abusive behavior, assaults, serious threats, or acts of violence by students shall be reported to the Behavioral Intervention Team via electronic submission at https://apps.clark.edu/BIT
Acts of harassment or abusive behavior, assaults, serious threats, or acts of violence by employees shall be reported to the appropriate supervisor or Human Resources.
New Policy/Procedure by Executive Cabinet
March 2, 2010
To promote safety and security at the College, all current and new employees, including adjunct faculty and part-time staff, are required to get a photo identification (ID) badge during their first week of employment as part of the new employee orientation process. The Human Resources department initiates authorization of the photo ID badge by notifying Security.
Employees are not required to wear their photo ID badge, however, they must have it in their possession at all times while on College property, including during evenings, weekends and after-hour events.
Access to College property may be denied if employees are unable to produce their photo ID badge.
Non-compliance with this policy will be addressed through the standard employee evaluation process.
Student employees and institutional hires are exempted from this policy.
Costs for an employee’s initial photo ID badge will be covered by their department. Costs to replace an ID badge due to normal wear and tear, or an employee name change, will also be covered by the employee’s department. Costs to replace a lost or stolen photo ID badge must be paid by the employee. Cost is $10.00.
Employees must return their photo ID badge to Human Resources at the time of separation.
New Policy/Procedure by Executive Cabinet
February 21, 2012