Alternate Format Procedure

Disability Access Center (DAC) will coordinate access to educational materials in accessible format for students with a documented disability who have been approved for this academic adjustment through DAC. The following identifies the responsibilities of the student and DAC if the student chooses to utilize educational materials in accessible format.

Student Responsibilities:

  1. You should give DAC a minimum of six weeks' notice to arrange for educational materials in accessible format (note that Braille requires ten weeks' notice). Requests should be made through the myAccess student portal.
  2. You should utilize Priority Registration (PR).
    1. During PR, you will register for your classes for the upcoming term, and request accommodations through myAccess.
  3. You must provide DAC with proof of ownership for your textbooks in the form of original receipt, emailed receipt, or a copy of the receipt prior to checking out the accessible format.
    1.  If a receipt cannot be obtained, bring your physical textbook to DAC. If you cannot come to campus to submit proof of ownership, you can e-mail the alternate format coordinator at avillanueva@clark.edu. 
  4. If you have a book that is a rental or loan, you must agree to only access the files for the applicable term or duration of the rental.
  5. You must bring any printed materials dispersed during class that need to be converted into accessible format to DAC immediately.
  6. You will pick up accessible format from the DAC in a timely manner. If materials are not picked up in a timely manner, services may be suspended until you meet with the DAC Director or designee.
  7. There may be times when you have to return accessible format to DAC upon completion of the term. If these materials are not returned, you will be held financially responsible for the replacements.
  8. You promise not to duplicate, lend, or sell accessible format to others.
  9. Inform DAC if you have problems using your accessible format files.
  10. Inform DAC if you have a different format preference of the accessible format files provided.

DAC Responsibilities:

  1. DAC will email you a letter outlining your approved accommodations after you submit your accommodation request for the term.
  2. DAC will make every effort to provide you with all requested educational materials in accessible format in a timely manner. In the event notice is not given in a timely manner (i.e. request is made after Priority Registration), DAC will attempt to provide you with the requested educational materials in accessible format on an as-needed basis.
  3. DAC will inform you when accessible format is ready to be picked up.
  4. If DAC realizes you have dropped a class, DAC will stop production of your accessible format and notify you by email.