How to File a Public Records Request

How do I make a request?

You may submit a public records request using the Public Records Request Form . If you do not wish to complete the form, please provide a written request that includes your name, full mailing address, email address and telephone number along with the detailed information of the records you are requesting along with the format you would prefer to receive the documents. Submit your request by:

• Email (Preferred): prr@clark.edu
• Fax: (360)992-2875 Attn: Records Officer
• Mail:
  Clark College Records Officer
  1933 Fort Vancouver Way
  Mailstop BRD 159
  Vancouver, WA 98663
• In Person: To ensure staff availability, please schedule an appointment time to request, inspect, or copy public records during customary business hours Monday through Thursday, 8 a.m. to 5 p.m., except for state and federal holidays.

What happens after you receive my request?

Within five business days of receiving a request, the college will:

• Acknowledge the request and ask for additional clarification(s);
• Acknowledge the request and provide an estimated timeline by which the records will be provided;
• Provide the requested documents; or
• Notify that no record exists

Depending on the size and complexity of a request, records may be provided in installments.

What are my options if a request is denied?

You may provide a written request for review to the Records Officer. The request will be reviewed by the college president or their designee.