Accommodation Request Procedure
Disability Support Services often uses the term accommodations to encompass academic adjustments and auxiliary aids. Accommodations may be provided to an otherwise qualified student, if without reasonable accommodations the student would not be provided equal access, and the accommodation does not alter an essential requirement. Documentation from an appropriate professional is generally required. There are cases when Disability Support Services (DSS) staff exercise professional judgment, in lieu of documentation. The need for academic accommodations is determined on an individual basis and is not categorically given based on a specific disability type or label. Each student's disability, functional limitations, and needs will be taken into account while developing an appropriate accommodation plan. Some examples of accommodations are sign language interpreters, extended time for tests, a reader, or alternate format (i.e. braille, e-text, large print).
Steps for Requesting Accommodations
Students are protected by strong privacy and confidentiality policies. Consequently, a student will take the following steps in order to request accommodations. Please note that no other individuals, including parents, case managers, etc., can request accommodations on a student’s behalf.
Step 1: Complete a Getting Started Form. This basic form consists of contact information and five brief questions.
Step 2: Provide DSS with current disability related documentation. DSS asks for documentation of your disability and/or temporary health condition to be turned into our office for our review before we meet with you. Print copies of the documentation guidelines are available for pickup in the DSS office or online at: Disability Documentation Guidelines NOTE: If a disability is apparent and the need for a requested accommodations can easily be established, documentation may not be needed. For questions contact DSS.
Step 3: Meet with DSS for an intake appointment. This meeting will provide DSS with information about your strengths, weaknesses, disability, and requests. The intent of the initial appointment is to be an interactive process with discussion of appropriate accommodations based on your disability. Many times the accommodation determinations will be made during the initial appointment. Determinations are based on the submitted documentation and what you report as impacts of your disability during the meeting. Once in a while, an accommodation requires consultation with another DSS staff member. In these cases, DSS will notify you of this approval/denial within 7 business days of the initial appointment.
Step 4: Request Your Accommodations Each Quarter. Upon approval, you will need to request accommodations to DSS each quarter that you would like the accommodations (adjustment and/or auxiliary aids) to be in place. The online system that allows students to request their accommodations is myDSS, and instructions and the student portal login can be accessed online at: myDSS
A student who experiences medically-necessary absences related to pregnancy, childbirth, false pregnancy, termination of pregnancy, or recovery from any of these conditions can request accommodations, such as flexibility with attendance, flexibility with deadlines, and ergonomic seating. Students seeking a pregnancy-related accommodation should promptly contact the DSS office and view the Accommodations Procedure (to the right) for steps on getting started.