Services Administrative Policies and Procedures

400.000 ADMINISTRATIVE PROCEDURES

405.000 GENERAL SERVICES

405.005 Personal Check Acceptance
405.010 Returned Checks
405.015 Postal Mail Services
405.020 Printing
405.025 Freight Services
405.030 Notary Public Services
405.035 Use of Copy Machines

410.000 TRAVEL AND TRANSPORTATION

410.001 Travel Request/Advance
410.005 College Vehicles
410.006 College Bus
410.010 Airline Travel
410.015 Privately Owned Vehicle Travel
410.020 Car Rental Travel
410.025 Off-Campus Meetings of College Employees
410.030 Meal Reimbursement/Special Circumstances
410.035 Service of Coffee/Light Refreshments

415.000 COMMUNICATIONS AND MARKETING/ETHICS

415.001 Communications and Marketing
415.003 Emergency Communications

416.000 GIFTS, DONATIONS AND FUNDRAISING

416.005 Gift and Donation Acceptance
416.007 Fundraising
416.010 Memorials

417.000 PUBLIC ETHICS, SALES AND COMMERCIAL ACTIVITIES

417.010 Sales/Solicitations
417.020 Sales of Goods and Services - Commercial Activities
417.021 Sale or Distribution of Materials
417.023 Food Sales on Campus
417.025 Raffles
417.027 Gift Certificates
417.030 Ethics in Public Service
417.031 Selling Complimentary Textbooks/Reviewing Textbooks
417.032 Specifying a Self-Written/Published Textbook for a Clark College Class
417.033 Whistleblower Law

420.000 RECORDS MANAGEMENT

420.001 Public Records
420.005 Records Retention and Disposition
420.010 Preservation and Protection of Electronic Records

430.000 PAYROLL

430.015 Paydays
430.016 Payroll Dispersal
430.018 Payroll Manual Checks
430.020 Leave Without Pay Calculations
430.023 Employee Overpayments
430.025 Debts Owed the College

440.000 PURCHASING

440.001 Goods and Services
440.005 Purchase Orders
440.007 Petty Cash
440.009 Bookstore Purchases
440.011 Credit Card Purchases
440.013 Routine Repairs
440.015 Emergency Repairs
440.017 Blanket Purchase Orders
440.018 Pre-Paid Phone Cards
440.019 Will Call Orders
440.025 Bid and Quote Limits
440.030 Personal Services Contracts
440.035 College Supply
440.040 Surplus Property/Property Disposal
440.045 Service/Maintenance Contracts
440.055 Use Tax
440.060 Memberships
440.065 Inventory of Equipment
440.067 Inventory of Art Collections, Library Reserve Collections, and Museum of Historical Collections - Assets not capitalized
440.070 Accessible Hardware and Software Products

445.000 GRANTS

450.005 Grant Administration

450.000 FINANCIAL

450.015 Refund Policies
450.020 Budget and Fiscal Control
450.025 Budget Changes
450.030 Checking Accounts - Deposits of College Funds
450.033 Investment Policy
450.035 Cash Control and Accountability
450.038 Internal Audit
450.040 Rental Expense Payments
450.045 Annual Budget Preparation
450.050 Transfers/Corrections of Expenditures and Revenues
450.065 Service and Activity (S & A) Fee Budget Preparation
450.070 Reserves and Fund Balances
450.075 Identity Theft Prevention Program

455.000 INFORMATION TECHNOLOGY SERVICES

455.005 Telephone Services
455.010 Fax Services
455.015 Use of Computer Software
455.020 Personal Computer Purchasing
455.022 Application Service Providers
455.025 Use of Remote Desktop Protocol
455.027 Employee Computing Resources
455.030 Cellular Devices
455.035 Use of Email Distribution Lists
455.045 Network Security
455.050 Accessible Technology Policy

460.000 RISK MANAGEMENT

460.001 Acknowledgement of Hazards and Risks
460.050 Tort Claims
460.055 Use of Human Subjects
460.060 Clinical Affiliation Agreements and Student Intern/Cooperative Education Training Agreements

465.000 COMPLAINT REFERRALS AND GRIEVANCES

465.100 Complaint Referral Guidelines

470.000 GRIEVANCES OF POLICIES AND PROCEDURES IN THE 400 SECTION

470.105 Grievances Regarding College Service Policies and Procedures