COVID-19 Exposure Control, Mitigation and Recovery Plan

Base Plan
Date: 8/26/2021*
Iteration: 1.5

 

Executive Summary

Per the Governor of Washington’s Proclamation 21-14.1, Clark College will prohibit any worker from engaging in work for the College after October 18, 2021 if the worker has not provided proof of being fully vaccinated against COVID-19.   The college highly encourages students to be vaccinated against COVID-19. 

All persons, faculty, staff, students, visitors, contractors, etc., regardless of vaccination status, will adhere to all federal, state and local workforce safety requirements, including wearing an appropriate face covering while in indoor spaces on college property; maintaining a minimum of 3 feet of separation and practicing good hygiene (hand washing, etc.) while on campus.

When outdoors, people who are not fully vaccinated against COVID-19 are encouraged to wear face coverings in crowded outdoor settings, such as sporting events, fairs, parades, concerts and similar settings where there is decreased ability to consistently maintain physical distance between non-household members. 

Clark College presumes all persons on campus are unvaccinated until proof of vaccination is provided. In accordance with Proclamation 21-14.1, Clark College requires every student and staff member and faculty who does not wear face coverings in the workplace as required by the Department of Labor and Industries to provide information about their COVID-19 vaccination status (see Clark College Policy 521.040). Please note that local public health officials may require further verification of vaccination status, including viewing a CDC vaccination card, state immunization information system record, or other documentation.

If an employee or student exhibits COVID 19 symptoms, they must contact their supervisor or instructor as soon as possible.  Response protocols for symptoms of positive tests and quarantine and isolation protocols can be found in Annexes C and G. These protocols include contacting the Clark County Public Health Department.

Custodial Services will maintain cleaning of the built environment for spaces in use, including high-contact surfaces, such as handrails, doorknobs, drinking fountains, elevator control buttons and restrooms. All students/employees are encouraged to sanitize their workspaces before and after use. 

Employees and students/visitors will self-screen each day before allowed entry on campus using the provided “COVID-19 Screening Tool” (Annex A) using their own internet enabled device or the provided platforms at screening stations throughout the campus.

Members of the Clark College Security, Safety and Emergency Management team will continually assess recognized hazards, including COVID-19, as part of the ongoing requirement to provide a safe and healthy workplace and, where appropriate, take additional steps to protect all employees.

Introduction

The COVID-19 Exposure Control, Mitigation and Recovery Plan, to be referred to as the Recovery Plan, is a critical part of Clark College’s (CC) continuing effort to mitigate against, plan for, respond to, and recover from the COVID-19 pandemic.

The Recovery Plan has three parts:

Purpose of Recovery Plan

The purpose of the Recovery Plan is to establish the policies, requirements, structures, and responsibilities to safely operationalize the gradual and phased-in return of students, employees and visitors to the college.

Situation

COVID-19 is an infectious disease that primarily affects the lungs. It manifests as a pneumonia of unknown origin and was detected in Wuhan, China and first reported to the World Health Organization Country Office in China on 31 December 2019. The outbreak was declared a Public Health Emergency of International Concern on 30 January 2020.

Scope

The Recovery Plan takes into account the plans and guidance of local, state, and federal government agencies and is designed to work in an inter-operable fashion within all existing college planning disciplines and legal authorities. 

The college will cooperate with federal, state, and local emergency management agencies and other responders in the development, implementation, and execution of its Recovery plans.

This plan applies to all campuses and properties owned or operated by Clark College with the exception of the facility the College operates on the main campus of Washington State University (WSU) – Vancouver. Emergency response planning and recovery operations (cleaning, etc.) for that facility will be implemented through a unified approach between Clark College and WSU-Vancouver.

This plan is a campus-level plan that guides the efforts of college personnel and resources during the recovery from the COVID-19 event.

The Recovery Plan considers the whole college community to include faculty, staff, students and visitors.

Nothing in this plan should be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of this plan or its appendices.

Authorities

Federal

State of Washington

Assumptions

Plan Development, Maintenance, Publication

Concept of Operations

All Higher Education courses  complying with the points below (1.0 - 9.0) have been authorized by the Governor of Washington State to resume activities that do not require employees and students to be closer than three-feet together. If a work or instructional or student services activity requires employees or students to be closer than three-feet, it is not considered low-risk and is not authorized without approval.

In instances where the 3-feet separation cannot be maintained, the COVID-19 exposure control, mitigation, and recovery plan shall be thoroughly reviewed by all employees/students performing those activities prior to commencing and appropriate PPE and other controls must be implemented.

The College reserves the right to deny access to any employee or student who does not comply with protocols established within this plan unless an Americans with Disabilities Act accommodation has been approved. Employees who refuse to comply with the plan may be disciplined, up to and including terminationsubject to progressive discipline in accordance with college policy and collective bargaining agreements.

 Departments, offices, student support activities and instructional programs that have been authorized and approved for any on-campus activities are required to produce a planning addendum before re-opening to accompany this base plan. 

The Clark College Environmental Health and Safety Manager and Emergency Manager will continually assess recognized hazards, including COVID-19, as part of the ongoing requirement to provide a safe and healthy workplace and, where appropriate, take additional steps to protect all employees.

1.0 COVID-19 Healthy Campus Ambassador

  1. A site-specific COVID-19 Healthy Campus Ambassador (HCA), and an alternate, shall be designated by each department at designated locations to ensure consistent monitoring of this plan and the COVID-19 location safety plan. 
  2. The HCA’s name and contact information will be posted on-site so that they may be contacted.
  3. The site-specific HCA will keep a copy of and be familiar with the most current iteration of this plan and any addendums.
  4. Each HCA will help implement and monitor this plan and ensure compliance with established safety protocols at their assigned location.
  5. The HCA is responsible for helping to provide adequate personal protective equipment (PPE) and sanitation supplies at their assigned location. The HCA will coordinate with appropriate staff to request additional supplies.
  6. Employees and any students/visitors who feel that compliance is not being adequately monitored should bring it to the attention of the HCA or any supervisor at their location.
    1. If emergency or unresolved unsafe conditions exists, individuals should contact College Security.
    2. If compliance is not possible or maintained, activities can be paused for correction.

2.0 COVID-19 Safety Training

  1. All employees and students will be assigned/provided an online safety training that covers the elements of this plan, including those returning to campus and those currently working on site. HCAs will collect and file training certifications.
  2. All students will have training provided to them by their instructor prior to the first day on campus. 
  3. COVID-19 training through Higher Ed Works, and a Canvas module will be provided to Instructors for assignment to students.).
  4. COVID-19 safety and hygiene requirements (see 5.0.C.) will be visibly posted within department and program areas with in-person activities occurring. 

3.0 Social Distancing

  1. Any time two or more persons must meet, they must ensure minimum 3-feet of separation. 
  2. Employees/students may not consume food or beverage in classrooms or open offices unless otherwise approved for a specific college approved event. Students/staff are encouraged to take regular breaks outside of the classroom/open office where social distancing can be maintained to eat and/or drink. 
  3. The HCA shall identify “choke points” and “high-risk areas” at their assigned site to help control them so physical distancing is always maintained.
  4. Before use, all rooms must be set up to ensure 3-foot minimum separation through the removal of chairs and desks, placement of furniture, and demarking floors with tape as needed. The number of individuals in a room will be strictly limited based on the size of the space utilized to allow for 3-foot separation. Rooms will initially be set up by Facilities services; it is the responsibility of those using the space to ensure that proper separation is maintained.
  5. Physical Barriers: Plexiglas barriers have been installed in high-traffic areas and at close-contact service desks between the customer and service personnel to protect against potential COVID-19 exposures.

3.1 Social Distancing (Instruction only)

  1. Students will enter and exit classroom and labs one at a time to ensure social distancing.
  2. The number of students will be limited based on the size of the class and lab spaces utilized to allow for 3-foot separation.
  3. Students are encouraged to sanitize their space before and after use. Sanitation supplies will be provided.

4.0   Personal Protective Equipment (PPE) – Employer/Training Program Provided

  1. Per the Washington State Secretary of Health, face coverings are required when in groups of two (2) or more, and when passing through all indoor common areas. Employees will not be required to wear a face covering when they are alone in their own office or an office space where they are the only occupant and have no chance of human interaction. 
  2. Employees and students will be provided personal protective equipment (PPE) at no cost to the individuals, such as gloves, goggles, face shields as appropriate, or required, for the activity being performed.
  3. For those who do not have a face covering, a HCA or designee will provide a face covering to employees and students/visitors that have activities on campus. Individuals are expected to maintain the face covering they are issued at the start of their on-campus activities.
  4. The Safe Start Guide for Washington State, defines “alone” as:
    1. …isolated from human interaction for an extended period of time. How often an employee works alone throughout the day may vary. Examples include:
    2. Lone worker in enclosed cab of crane or heavy equipment, vehicle or harvester.
    3. Person with a four-walled office or above the head of a four-walled (with door opening) cubicle with no human interaction that breaks the cubicle space.
  5. Face coverings are generally not considered PPE but they add a protection factor. If an employee, instructor, or student’s level of exposure dictates a higher level of protection under the Department of Labor & Industries safety and health rules and guidance, the higher level of protection will be provided and required. All patients and clients except for those receiving dental services must wear facial coverings.
  6. Employees and students when conducting disinfection tasks will wear nitrile gloves. Single-use disposable gloves, where safe and applicable, will be worn to prevent transmission on equipment and items that are shared, and discard after a single use.
  7. Identifying all PPE needs for the activities conducted in a particular space and ensuring that the appropriate equipment and training in it proper use is provided to all participants. 

5.0   Sanitation and Cleanliness

  1. Soap and running water are available at multiple locations within all college properties. Employees and students are encouraged to leave their workstations often to wash their hands regularly, before and after going to the bathroom, before and after eating and after coughing, sneezing, or blowing their nose.
  2. When running water is not available, portable disinfection stations will be provided. Alcohol-based hand sanitizers with greater than 60% ethanol or 70% isopropanol can also be used, but are not a replacement for the water requirement listed above. Hand sanitizer will be provided throughout the campus, and be provided in all college vehicles.
  3. The following will be posted in all locations with on-campus activities: wash hands often with soap, maintain 3 feet social distancing and wear a face covering. 
    1. Posters meeting this requirement will be distributed to all locations with on-campus activities for this posting.
    2. All locations will also print, sign and post their Department or Program Planning Addendum which will contain their location- specific sanitation and hygiene protocols.
  4. Disinfectants will be available to employees and any students/visitors throughout all locations with essential activities. Cleaning supplies will be replenished as needed by the COVID-19 Supervisor. Each department or program will have site-specific plans to disinfect high-touch departmental surfaces at locations, such as shared tools, machines, workstations, keyboards and other equipment, to include any installed physical barriers (Plexiglass) for COVID-19. Shared tools and other equipment must be wipe sanitized between uses. Face coverings and nitrile gloves will be worn as PPE for these tasks.
  5. Custodial Services will maintain cleaning of the built environment for spaces in use, including high-contact surfaces, such as handrails, doorknobs, drinking fountains, elevator control buttons and restrooms. All cleaning chemicals are Environmental Protection Agency (EPA)-approved disinfectants known to be effective against COVID-19 and all manufacturer’s instructions for use shall be followed. Custodial employees are provided appropriate PPE for these work tasks and trained on work expectations.
  6. All students/employees are encouraged to sanitize their workspaces before and after use. 
  7. Per the Centers for Disease Control and Prevention: 
    1. If less than 24 hours have passed since the person who is sick or diagnosed with COVID-19 has been in the space, clean and disinfect the space.
    2. If more than 24 hours have passed since the person who is sick or diagnosed with COVID-19 has been in the space, cleaning is enough. You may choose to also disinfect depending on certain conditions or everyday practices required by your facility.
    3. If more than 3 days have passed since the person who is sick or diagnosed with COVID-19 has been in the space, no additional cleaning (beyond regular cleaning practices) is needed.

6.0   Employee and Student Health/Symptoms

  1. If an employee or student exhibits COVID 19 symptoms, they must contact their supervisor or instructor as soon as possible. They will be directed to leave campus if they become ill while on site.  If an employee develops symptoms of acute respiratory illness, they must call their health provider or public health for further direction and report this to their supervisor or Human Resources. If a student develops symptoms of acute respiratory illness, they should notify their instructor as soon as possible. 
  2. Travelers from out of state should follow the current CDC Travel Advisory Guidance.
  3. See Annexes C and G for specific protocol steps.
  4. Employees and students/visitors will self-screen each day before allowed entry on campus using the provided “COVID-19 Screening Tool” (Annex A) using their own internet enabled device or the provided platforms at screening stations throughout the campus.
  5. Employees and students will either indicate temperature was taken at home or at the Health Screening Station with provided thermometer. The campus health screening stations are listed below.
    • Gaiser Hall (Main Entrance)
    • Facilities Services (Main Entrance)
    • Baird (Entrances by Human Resources)
    • Scarpelli Hall (Lower Entrance)
    • STEM Building (Main Entrance)
    • Child and Family Studies (Main Family Entrance)
    • Frost Arts Center (Main Entrance/Lobby)
    • Anna Pechanec Hall (North Entrance)
    • CTC (Main Entrance)
    • CCW (Main Entrance)
    • Foundation (Kitchen)
    • O’Connell Sports Center (Front Entrance)
    • Diesel (Back Classroom)
    • AA1 (North Bay Door)
    • AA2 (East Bay Door)
    • AA4 (Main Entrance)
    • AA5 (West Entrance)
    • HSC (DH Main Entrance)
    • GHL (Culinary Entrance)
    • Joan Stout Hall (McLoughlin Blvd Entrance)
    • Science Complex (Room 123)
    • Beacock Music Hall
    • Bauer Hall
    • Foster Lobby
    • T Building
    • Library
    • Archer Gallery
  6. If any employee/student/visitor has a temperature of 100.4°F or greater, fever, cough, shortness of breath, fatigue, muscle or body aches, headache, recent loss of taste or smell, sore throat, congestion, nausea or vomiting, or diarrhea they will be directed to leave campus and coordinate with their supervisor/instructor about options for leave or remote work assignments.
  7. Any person who develops symptoms of COVID-19 while on campus will be asked to arrange to be off campus and be given the “Next Steps” instruction sheet (Annex B) to inform them with appropriate actions and contact information for how to proceed.
  8. If the employee provides a negative COVID 19 test result to the College and has no symptoms for 24 hours, the college will grant the employee access to the worksite.
    1. If other persons were present and exposed in the department or program area, then those individuals will be required to stay home until the suspect COVID-19 case is confirmed negative. If a suspect case tests positive, then all close contacts (those within 6 feet for 15 minutes or more) will be required to self-quarantine at home for 14 days from the last date of exposure (see paragraph B of this section).
    2. An exposure is defined as close contact (within 6 feet) for a period of 15 minutes or more with a suspect or confirmed COVID-19 case.
  9. If an employee or student is confirmed to have a COVID-19 infection Clark College will inform fellow employees/students of their possible exposure to COVID-19 on campus but maintain the confidentiality of the infected person as required by the Americans with Disabilities Act (ADA), in accordance with our COVID-19 Case Protocols (Annex C for employees, Annex G for students).
  10. If an individual is recovering from a known or suspected COVID-19 case, the person should remain off college property until the following criteria are met:
    1. Symptom-based strategy:
      1. They have had no fevers for 24 hours (without the use of medications that suppress fever including Tylenol and ibuprofen) AND
      2. Have had an improvement in symptoms, such as cough and/or shortness of breath AND
      3. 10 days have passed since symptoms first began. OR
    2. Test-based strategy - If suspect case receives a negative test result and has been advised to end home isolation.
  11. If an individual tested positive for COVID-19 but never developed symptoms, the person should remain at home until the following criteria are met:
    1. It has been more than 10 days since the original positive COVID-19 test and they have developed no symptoms.
  12. It may not be feasible to ask students, faculty, or staff to produce ‘doctor’s notes’ to corroborate exposure dates, symptoms start or resolution, or ‘fever free’ status due to load on the healthcare system and access issues. However, in certain situations it may be required. Much of this will be self-report and require good communication with supervisors, Human Resources, the Incident Coordinator, and when necessary the campus Health Officer.

6.1   Employee and Student Health/Symptoms (Instruction only)

  1. Instructors notified by students about suspect or confirmed cases should report this information immediately to their Dean, as well as OperationsSection Chief of the Recovery Management Team, who will relay the information to Clark College’s Incident Coordinator. The Clark College Safety Officer or Health Officer will reach out to the student to determine more information including potential contacts on campus, etc. For further details of this process, see COVID-19 Case Protocols (Annex C for employees, Annex G for students).
  2. Instructors can use the “Email Response Template for Faculty” (Annex D)

7.0   Campus Visitors

  1. Any Clark College community member that invites a guest (contractor, vendor, etc.) to campus will inform them that all visitors will be required to use the on line-screening tool before entering campus, maintain 3 feet social distancing and wear a face covering while in any campus building.
  2. The following protocols are in place for accessing campus:
    1. If a critical need to be on campus arises for anyone other than those determined by the college to be essential personnel, contact Security Director Mike See via email at msee@clark.edu.
    2. Unless there is a compelling reason directly related to supporting the essential core functions of the college, access requests will be limited to the hours of 8 a.m. to 4 p.m., Mondays through Thursdays.
    3. Faculty Requirements: If any unscheduled lab or classroom access is required for course preparation or to conduct online learning, make requests through the Dean of the program to coordinate with Security and Facilities. Facilities requires a 24-hour notice in order to open a new area of campus. Two additional actions are required to meet the access requirement:
      1. Each faculty member will need to contact Security to get approved personal access.
      2. Deans must take all measures possible to prevent high density in work areas by limiting persons, and/or setting up rotational schedules, etc. that still allow access to complete essential instructional tasks.
  3. Security will provide support for access control to all buildings being operated for instructional and student support purposes. However, Instructors will manage student access prior to the start of any scheduled lab or approved classroom activity.

8.0   Accommodations

  1. Both employees and students may fall into groups of vulnerability, high risk or have other medical needs that affect their ability to participate under these specific COVID-19 requirements.
    1. Based on what we know now, those at high-risk for severe illness from COVID-19 are:
      1. People 65 years and older
      2. People who live in a nursing home or long-term care facility
    2. People of any age with certain underlying medical conditions are at increased risk for severe illness from COVID-19:
      1. People of any age with the following conditions are at increased risk of severe illness from COVID-19:
        1. Cancer
        2. Chronic kidney disease
        3. COPD (chronic obstructive pulmonary disease)
        4. Immunocompromised state (weakened immune system) from solid organ transplant
        5. Body mass index [BMI] of 30 or higher
        6. Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
        7. Sickle cell disease
        8. Type 2 diabetes mellitus
      2. COVID-19 is a relatively new disease. Currently there are limited data and information about the impact of underlying medical conditions and whether they increase the risk for severe illness from COVID-19. Based on what we know at this time, people with the following conditions might be at an increased risk for severe illness from COVID-19:
        1. Asthma (moderate-to-severe)
        2. Cerebrovascular disease (affects blood vessels and blood supply to the brain)
        3. Cystic fibrosis
        4. Hypertension or high blood pressure
        5. Immunocompromised state (weakened immune system) from blood or bone marrow transplant, immune deficiencies, HIV, use of corticosteroids, or use of other immune weakening medicines
        6. Neurologic conditions, such as dementia
        7. Liver disease
        8. Pregnancy
        9. Pulmonary fibrosis (having damaged or scarred lung tissues)
        10. Smoking
        11. Thalassemia (a type of blood disorder)
        12. Type 1 diabetes mellitus

Employees can request a reasonable accommodation under this plan and college policies by contacting Human Resources department. If a student requires an accommodation, Clark College’s Disability Support Services will work with that respective student.

9.0   Re-establishment of Stay-Home-Stay-Healthy (or other former) Restrictions

  1. All Departments and Programs must have contingency planning that considers a transition or return to more restrictive measures for essential activities.

No work or instructional, or student support activities may be conducted until programs can meet and maintain all requirements, including providing materials, schedules, and equipment required to comply.

 

ANNEXES

Annex ACOVID-19 Screening Tool

Annex BNext Steps (Instruction Sheet)

Annex CEmployee Case Protocols

Annex DEmail Response Template for Faculty

Annex ESocial Equity Recovery Plan

Annex FBehavioral Health Recovery Plan

Annex GStudent Case Protocols

Annex HReturn to Athletics Practice Plan