Disability Documentation Guidelines
Clark College will provide accommodations based on the current impact of the functional limitation(s) of the disability. In order to fully evaluate requests for accommodations, Clark College generally requires documentation of the disability. There are cases when Disability Support Services (DSS) staff can exercise professional judgment, in lieu of documentation. The evaluation process generally includes review of the documentation, the fundamental requirements of the program or course, and the student’s self-report taken during the initial intake meeting.
Documentation Acceptance for 2020-2021
*Due to the COVID-19 pandemic, we are applying more flexibility regarding the documentation we accept. We understand that these times make it difficult to get evaluated for a health condition or disability. We acknowledge that it may take more time to get copies of your documentation from other agencies. This paragraph reflects what we are accepting for this academic year. Students, please provide documentation that you can get access to that contains any or all of the following information:
- Verifies the disability diagnosis or health condition from a qualified licensed professional, (who has comprehensive training in a relevant field of expertise.) At this time we will consdier copies of Medical records from a patients online health portal, a letter from your provider, or completion of our Verification of Disability Form.
- Ideally the documentation shows current impacts or symptoms of the disability. Or instead it indicates if the disability is permanent or temporary. It could show any medications or treatment. It could indicate if the symptoms are fluctuating or constant. If you don't have this information, please still turn in what you have.
- Suggestions of academic accommodations with supporting evidence or reasoning may be included.
The final determination for providing appropriate accommodations rests with Clark College's Disability Support Services Office. If there are any questions, contact Disability Support Services at email@example.com. For our standard guidelines, read Clark College's Disability Documentation Guidelines.
Where you may be able to get Documentation:
Students may utilize existing records for documentation, and/or they may ask a current provider to complete a Verification of Disability Form.
Students who have previously received special education services in the K-12 public school system should submit Individualized Educational Program (IEP) documentation. IEP records contain both information about services/supports provided, as well as specific details about evaluations/testing/diagnostic reports related to eligibility for services. While both types of information are useful, the latter form (i.e. evaluations/testing/reports) is most relevant in terms of determining eligibility for post-secondary supports. More specifically, we need the diagnosis from a qualified professional with functional limitations or impacts described.
For individuals transferring from another college the information related to your disability will not be sent with a transcript request. You must request that information separately.
For individuals who are or have been receiving services from a state rehabilitation agency, the information requested may be contained in your most recent eligibility evaluation.
The cost and responsibility for providing documentation shall be borne by the student.
The Disability Support Services Office will not make copies of documentation received. Documentation is electronically scanned upon submission to DSS, and the original paper copy is returned to the student. It is important for the student to retain this documentation for their own records.
Documentation received is kept in the Disability Support Services Office. Information will only be released to Clark College personnel on an educational need to know basis. Information regarding accommodations, disability, documentation, or student status will only be released to persons outside of Clark College with student permission via a Release of Information.