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Students who officially withdraw through the Registration Office may receive a refund of tuition and certain fees according to the following schedules:
For classes that begin the first week of the quarter and last at least eight weeks:
100% - If the withdrawal occurs during the first five business days of the quarter. Business days are Monday through Friday; please contact the Registration Office for up-to-date business hours. Withdrawal requests received at the Registration Office by the end of business hours on the deadline day will be guaranteed the appropriate refund. Withdrawal requests may also be submitted online through Web Registration (Current Students tab) as long as online services are available for that day. Students should keep a copy of the confirmation e-mail they receive after submitting an online request in the event of a technical issue.
100% - If the class begins on the first Saturday of the quarter and withdrawal occurs no later than the close of business on Monday of the second week of the quarter.
50% - If the withdrawal occurs between the sixth business day and the 20th calendar day of the quarter.
0% -
If the withdrawal occurs after the 20th calendar day.
For classes that do not begin the first week of the quarter, last fewer than eight weeks, but have more than five class sessions:
100% - If
the withdrawal occurs before the second class session.
50% - If the withdrawal occurs after the second class session
but before the fourth class session.
For classes with
a total of five class sessions:
100% - If the withdrawal occurs before the second class session.
50% -If the withdrawal occurs after the second class session
but before the third class session.
For classes with
a total of three or four class sessions:
100% - If the withdrawal occurs before the first class session.
50% - If the withdrawal occurs after the first class session
but before the second class session.
0% - All other cases.
For classes with
one or two class session(s):
100%
- If the withdrawal occurs before first class session.
0% - All others
- There is an
automatic 100% refund for classes that are canceled by the College.
- Refunds for
students receiving federal Title IV financial aid will be made in
accordance with the Federal Return of Title IV Funds Policy. Students
receiving institutional aid will be subject to the Clark College Refund
Policy as well. Any aid that is not earned must be returned to its source.
- Payments made
with credit cards
will be credited back to the card account within approximately 10 business days..
- Payments made
with cash will be reimbursed by check to be mailed within five working
days.
- Payments made
by check/money order will be reimbursed by check to be mailed within
four weeks after the date of payment. Amounts of reimbursement are established
by the refund policy, refund amounts of $1.00 or less are retained by
the College. Payments made by a sponsoring agency are reimbursed directly
to that agency.
- Students who
believe extenuating circumstances justify an exemption to the policy
may complete a Refund Exception Form at the Registration Office. Exceptions
may be granted for documented medical reasons or active military duty.
Requests for exceptions to the Refund Policy are accepted through the
last day to withdraw for the quarter.
- A separate refund
policy applies to classes offered by
Basic Skills (ABE/GED and ESL),
Community Education and
Mature Learning departments. For more information, contact those departments.
| Return to Title IV Policy |
The Return to Title IV Policy is effective
if a student unofficially or officially withdraws from all credits. Students who remain enrolled through at least 60 percent
of the payment period (quarter) are considered to have earned 100 percent
of the aid received and will not owe a repayment of federal Title IV funds.
If a student completes at least one course, they will be subject to the
Satisfactory Academic Progress Policy, rather than the Federal Return
of Title IV Funds Policy.
- A student's
withdrawal date is one of the following:
- The date the
student began the institutions withdrawal
process by notifying the institution, in
writing of
intent to withdraw.
- The midpoint
of the quarter for a student who leaves
without notifying the institution.
- The student's
last date of attendance at a documented
academically related activity.
- Funds are returned
to the following sources in order of priority, as
established by Congress:
- Unsubsidized
Federal Direct Student Loan.
- Subsidized Federal Direct Student
Loan.
- Federal Direct PLUS Loan.
- Federal Pell Grants.
- Federal SEOG.
- Other Federal State, Private or institutional financial assistance.
- There are six
basic steps to the formula for calculating the
amount of funds that must be returned to the Title
IV programs:
- Determine date
of withdrawal and percentage of payment period attended by the
student.
- Calculate amount
of Title IV aid earned by the student.
- Compare amount
earned and amounts disbursed to determine amount unearned.
- Determine late
disbursement if amount earned is greater than amount disbursed.
- Determine amount
of Title IV aid must be returned if amount earned is less than amount disbursed.
- Calculate portion
of funds to be returned by institution and student.
Both the College and
the student have specific responsibilities under this policy. Students
who owe a repayment of Title IV funds must pay or make arrangements to pay their obligation before
regaining eligibility for additional financial assistance.
For additional financial aid repayment and refund information www.clark.edu/admissions_fin_aid/fin_aid/policies.php
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