Students who officially withdraw through the Registration Office may receive a refund of tuition and certain fees according to the following schedules:

For classes that begin the first week of the quarter and last at least eight weeks:

100% - If the withdrawal occurs during the first five business days of the quarter. Business days are Monday through Friday; please contact the Registration Office for up-to-date business hours. Withdrawal requests received at the Registration Office by the end of business hours on the deadline day will be guaranteed the appropriate refund. Withdrawal requests may also be submitted online through Web Registration (Current Students tab) as long as online services are available for that day. Students should keep a copy of the confirmation e-mail they receive after submitting an online request in the event of a technical issue.

100% - If the class begins on the first Saturday of the quarter and withdrawal occurs no later than the close of business on Monday of the second week of the quarter.

50% - If the withdrawal occurs between the sixth business day and the 20th calendar day of the quarter.

0% - If the withdrawal occurs after the 20th calendar day.

For classes that do not begin the first week of the quarter, last fewer than eight weeks, but have more than five class sessions:

100% - If the withdrawal occurs before the second class session.

50% - If the withdrawal occurs after the second class session but before the fourth class session.

For classes with a total of five class sessions:

100% - If the withdrawal occurs before the second class session.

50% -If the withdrawal occurs after the second class session but before the third class session.

For classes with a total of three or four class sessions:

100% - If the withdrawal occurs before the first class session.

50% - If the withdrawal occurs after the first class session but before the second class session.

0% - All other cases.

For classes with one or two class session(s):

100% - If the withdrawal occurs before first class session.

0% - All others

• There is an automatic 100% refund for classes that are canceled by the College.
• Refunds for students receiving federal Title IV financial aid will be made in accordance with the Federal Return of Title IV Funds Policy. Students receiving institutional aid will be subject to the Clark College Refund Policy as well. Any aid that is not earned must be returned to its source.
• Payments made with credit cards will be credited back to the card account within approximately 10 business days..
• Payments made with cash will be reimbursed by check to be mailed within five working days.
• Payments made by check/money order will be reimbursed by check to be mailed within four weeks after the date of payment. Amounts of reimbursement are established by the refund policy, refund amounts of $1.00 or less are retained by the College. Payments made by a sponsoring agency are reimbursed directly to that agency.
• Students who believe extenuating circumstances justify an exemption to the policy may complete a Refund Exception Form at the Registration Office. Exceptions may be granted for documented medical reasons or active military duty. Requests for exceptions to the Refund Policy are accepted through the last day to withdraw for the quarter.
• A separate refund policy applies to classes offered by Basic Skills (ABE/GED and ESL), Community Education and Mature Learning departments. For more information, contact those departments.
  
  

The Return to Title IV Policy is effective if a student unofficially or officially withdraws from all credits. Students who remain enrolled through at least 60 percent of the payment period (quarter) are considered to have earned 100 percent of the aid received and will not owe a repayment of federal Title IV funds. If a student completes at least one course, they will be subject to the Satisfactory Academic Progress Policy, rather than the Federal Return of Title IV Funds Policy.

1. A student's withdrawal date is one of the following:
   1. The date the student began the institution’s withdrawal process by notifying the institution, in writing of intent to withdraw.
   2. The midpoint of the quarter for a student who leaves without notifying the institution.
   3. The student's last date of attendance at a documented academically related activity.
2. Funds are returned to the following sources in order of priority, as established by Congress:
   1. Unsubsidized Federal Direct Student Loan.
   2. Subsidized Federal Direct Student Loan.
   3. Federal Direct PLUS Loan.
   4. Federal Pell Grants.
   5. Federal SEOG.
   6. Other Federal State, Private or institutional financial assistance.
3. There are six basic steps to the formula for calculating the
       amount of funds that must be returned to the Title IV programs:
   1. Determine date of withdrawal and percentage of payment period attended by the student.
   2. Calculate amount of Title IV aid earned by the student.
   3. Compare amount earned and amounts disbursed to determine amount unearned.
   4. Determine late disbursement if amount earned is greater than amount disbursed.
   5. Determine amount of Title IV aid must be returned if amount earned is less than amount disbursed.
   6. Calculate portion of funds to be returned by institution and student.

Both the College and the student have specific responsibilities under this policy. Students who owe a repayment of Title IV funds must pay or make arrangements to pay their obligation before regaining eligibility for additional financial assistance.

For additional financial aid repayment and refund information www.clark.edu/admissions_fin_aid/fin_aid/policies.php