Students who officially withdraw through the Registration Office may receive a refund of tuition and certain fees according to the following schedules:

For classes that last at least seven weeks and begin the first week of the quarter:

100% - If the withdrawal occurs during the first five business days of the quarter (Business days are Monday through Friday).

100% - If the class begins on the first Saturday of the quarter, and withdrawal occurs no later than the close of business on Monday of the second week of classes.

50% - If the withdrawal occurs between the sixth business day and the 20th calendar day of the quarter.

0% - If the withdrawal occurs after the 20th calendar day.

100% - If the withdrawal occurs before the second class session.

50% - If the withdrawal occurs after the second class session but before the fourth class session.

For classes with a total of five class sessions:

100% - If the withdrawal occurs before the second class session.

50% -If the withdrawal occurs after the second class session but before the third class session.

For classes with a total of three or four class sessions:

100% - If the withdrawal occurs before the first class session.

50% - If the withdrawal occurs after the first class session but before the second class session.

0% - All other cases.

For classes with one class session:

100% - If the withdrawal occurs before first class session.

0% - All others

• There is an automatic 100% refund for classes that are canceled by the College.
• Refunds for students receiving federal Title IV financial aid will be made in accordance with the Federal Return of Title IV Funds Policy. Students receiving institutional aid will be subject to the Clark College Refund Policy as well. Any aid that is not earned must be returned to its source.
• Payments made with credit cards will be credited back to the card.
• Payments made with cash will be reimbursed by check to be mailed within five working days.
• Payments made by check/money order will be reimbursed by check to be mailed within four weeks after the date of payment. Amounts of reimbursement are established by the refund policy, refund amounts of $1.00 or less are retained by the College. Payments made by a sponsoring agency are reimbursed directly to that agency.
• Students who believe extenuating circumstances justify an exemption to the policy may complete a Refund Exception Form at the Registration Office. Exceptions may be granted for documented medical reasons or active military duty. Requests for exceptions to the Refund Policy are accepted through the seventh week of the quarter.
• A separate refund policy applies to classes offered by Basic Skills (ABE/GED and ESL), Community Education and Mature Learning departments. For more information see the Adult Basic Education/GED, English as a Second Language, Community Education or Mature Learning sections of the class schedule.
  
  

Effective July 1, 2000, Clark College implemented the new Federal Return of Title IV Funds Policy that conforms to the 1998 Reauthorization of the Higher Education Amendments (Section 668.22). This policy affects any recipient of Title IV financial aid funding.

This policy is effective only if a student completely terminates enrollment by withdrawing from all credits. Students who remain enrolled through at least 60 percent of the payment period (quarter) are considered to have earned 100 percent of the aid received and will not owe a repayment of federal Title IV funds. If a student completes at least one course, they will be subject to the Satisfactory Academic Progress Policy, rather than the Federal Return of Title IV Funds Policy. Federal financial aid recipients are subject to both the federal policy for Title IV aid and the Clark College Refund Policy for institutional aid.

1. A student’s withdrawal date is one of the following:
   1. The date the student began the institution’s withdrawal process or officially notified the institution in writing of intent to withdraw.
   2. The midpoint of the quarter for a student who leaves without notifying the institution.
   3. The student’s last date of attendance at a documented academically related activity.
2. Funds are returned to the following sources in order of priority, as established by Congress:
   1. Unsubsidized FFEL Loans.
   2. Subsidized FFEL Loans.
   3. FFEL PLUS Loans.
   4. Federal Pell Grants.
   5. Federal SEOG.
   6. Other Title IV assistance for which the return of funds is required.
   7. Other federal, state, private or institutional financial assistance.
3. There are six basic steps to the formula for calculating the
       amount of funds that must be returned to the Title IV programs:
   1. Determine date of withdrawal and percentage of payment period attended by the student.
   2. Calculate amount of Title IV aid earned by the student.
   3. Compare amount earned and amounts disbursed to determine amount unearned.
   4. Determine late disbursement if amount earned is greater than amount disbursed.
   5. Determine amount of Title IV aid must be returned if amount earned is less than amount disbursed.
   6. Calculate portion of funds to be returned by institution and student.

Both the College and the student have specific responsibilities under this policy. Students who owe a repayment of Title IV funds must pay that obligation before regaining eligibility for additional financial assistance.

Differences between the Clark College Refund Policy and the Federal Return of Title IV Funds Policy will be owed by the student to the College.