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Students who officially
withdraw through the Registration Office may receive a refund of tuition
and certain fees according to the following schedules:
For classes that
last at least seven weeks and begin the first week of the quarter:
100% - If
the withdrawal occurs during the first five business days of the quarter
(Business days are Monday through Friday).
100% - If
the class begins on the first Saturday of the quarter, and withdrawal
occurs no later than the close of business on Monday of the second week
of classes.
50% - If
the withdrawal occurs between the sixth business day and the 20th calendar
day of the quarter.
0% - If the
withdrawal occurs after the 20th calendar day.
For classes that do
not begin the first week of the quarter,- last less than seven weeks, but
have more than five class sessions:
100% - If
the withdrawal occurs before the second class session.
50% - If the withdrawal occurs after the second class session
but before the fourth class session.
For classes with
a total of five class sessions:
100% - If the withdrawal occurs before the second class session.
50% -If the withdrawal occurs after the second class session
but before the third class session.
For classes with
a total of three or four class sessions:
100% - If the withdrawal occurs before the first class session.
50% - If the withdrawal occurs after the first class session
but before the second class session.
0% - All other cases.
For classes with
one class session:
100%
- If the withdrawal occurs before first class session.
0% - All others
- There is an
automatic 100% refund for classes that are canceled by the College.
- Refunds for
students receiving federal Title IV financial aid will be made in
accordance with the Federal Return of Title IV Funds Policy. Students
receiving institutional aid will be subject to the Clark College Refund
Policy as well. Any aid that is not earned must be returned to its source.
- Payments made
with credit cards
will be credited back to the card.
- Payments made
with cash will be reimbursed by check to be mailed within five working
days.
- Payments made
by check/money order will be reimbursed by check to be mailed within
four weeks after the date of payment. Amounts of reimbursement are established
by the refund policy, refund amounts of $1.00 or less are retained by
the College. Payments made by a sponsoring agency are reimbursed directly
to that agency.
- Students who
believe extenuating circumstances justify an exemption to the policy
may complete a Refund Exception Form at the Registration Office. Exceptions
may be granted for documented medical reasons or active military duty.
Requests for exceptions to the Refund Policy are accepted through the
seventh week of the quarter.
- A separate refund
policy applies to classes offered by Basic Skills (ABE/GED and ESL),
Community Education and Mature Learning departments. For more information
see the Adult Basic Education/GED, English as a Second Language, Community
Education or Mature Learning sections of the class schedule.
Effective
July 1, 2000, Clark College implemented the new Federal Return of Title
IV Funds Policy that conforms to the 1998 Reauthorization of the Higher
Education Amendments (Section 668.22). This policy affects any recipient
of Title IV financial aid funding.
This policy is effective
only if a student completely terminates enrollment by withdrawing from
all credits. Students who remain enrolled through at least 60 percent
of the payment period (quarter) are considered to have earned 100 percent
of the aid received and will not owe a repayment of federal Title IV funds.
If a student completes at least one course, they will be subject to the
Satisfactory Academic Progress Policy, rather than the Federal Return
of Title IV Funds Policy. Federal financial aid recipients are subject
to both the federal policy for Title IV aid and the Clark College Refund
Policy for institutional aid.
- A students
withdrawal date is one of the following:
- The date the
student began the institutions withdrawal
process or officially notified the institution in
writing of
intent to withdraw.
- The midpoint
of the quarter for a student who leaves
without notifying the institution.
- The students
last date of attendance at a documented
academically related activity.
- Funds are returned
to the following sources in order of priority, as
established by Congress:
- Unsubsidized
FFEL Loans.
- Subsidized FFEL
Loans.
- FFEL PLUS Loans.
- Federal Pell Grants.
- Federal SEOG.
- Other Title IV assistance for which the return of funds is
required.
- Other federal, state, private or institutional financial
assistance.
- There are six
basic steps to the formula for calculating the
amount of funds that must be returned to the Title
IV programs:
- Determine date
of withdrawal and percentage of payment period attended by the
student.
- Calculate amount
of Title IV aid earned by the student.
- Compare amount
earned and amounts disbursed to determine amount unearned.
- Determine late
disbursement if amount earned is greater than amount disbursed.
- Determine amount
of Title IV aid must be returned if amount earned is less than amount disbursed.
- Calculate portion
of funds to be returned by institution and student.
Both the College and
the student have specific responsibilities under this policy. Students
who owe a repayment of Title IV funds must pay that obligation before
regaining eligibility for additional financial assistance.
Differences between
the Clark College Refund Policy and the Federal Return of Title IV Funds
Policy will be owed by the student to the College.
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