State Work Study -- On-Campus
State Work Study Program is funded in part by the Washington State
Legislature and administered by the
Washington Student Achievement Council (WASC)
through the Work Study Office of Financial Aid. These funds
are generally used for jobs which must be academically relevant
to the student's major or hold career interest.
|Requesting Work Study
If your department is utilizing state funds, you need to fill out the
form to request student help. Help Requisitions are valid from July 1-June
30, and must be updated each year. You are required to submit only one
Help Requisition for each position title.
Example-You may hire 5 Lab Assistants with one Help Requisition,
but you would need a new Help Requisition on file if you wished to
hire an Office Aide. Be sure to list complete, precise duties you
will be asking students to perform and the requirements needed for
If you have already chosen a student for the position, fill out the Help
Requisition , list the student's name and social security number in the
space provided on the form, get the required signatures, send the form to
mail stop #18. Then send the student to the Work
Study Office as soon as your steps are complete. Please note--we
are unable to provide student referrals until your Help Requisition is received.
Once your Help Requisition form is on file, and you have indicated that
you have an open position, the Work Study Office will post the position
for students to review or refer the student you may have already chosen.
Please remember that there are only a limited number of State Work Study
positions available on campus due to funding allocations. Call the Work
Study Office should you have questions or need additional assistance in
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of Work Study Employment
Federal and State Work Study students may work up to a maximum of 17
hours per week not to exceed their quarterly award amount. If the student
has not used their full award during the quarter, they can work up to
40 hours per week during breaks as long as they still do not exceed their
award and are planning to enroll in the next quarter.
It is against the law for Federal or State Work Study students to volunteer
their time on any job for which they are already being paid.
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You have the final authority in selecting students referred to you by
the Work Study office and should consider each student's skills when making
your decision. Send all referral forms back to the Work Study office as
soon as a selection is made. Fill out the bottom section of each referral
form, sign it and mail it back. Students may not begin work until this
step is complete. Please notify all referred students of your decision
to hire or not hire. Refer students not hired back to the Work Study office
for additional referrals.
You are to inform student employees of safety procedures for your particular
department. The Student Employment
Handbook is a valuable resource for both you and the student
with regard to safety information. A special Safety
Orientation Checklist, available here, is provided for your
Please take a few moments to review the section covering Policies & Procedures for Supervisors in the Student Employment Handbook to
get a broader overview of your supervisory responsibilities. The employer/employee
relationships you form can have an impact that will last long beyond the
time the student leaves your employ.
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Monitoring hours worked is both your responsibility and that of the
student. A Monitoring Student
Earnings form is available for your use.
The student pay period begins on the 16th of the month and ends on the
15th of the next month.. Time sheets are due in the Work Study
Office on the 16th of each month, or the next working day after the 15th,
whichever comes first. It is imperative that time sheets be turned in
by the deadline, as late time sheets will not be processed until the next
pay period (approximately 6 weeks later). Time sheets must be signed
by both you and the student employee. If any weekends or holidays have
been worked, you must initial beside each one, as this time will not be
paid without supervisor approval. Students receive regular pay for those
Paychecks are issued to students on the last working day of each month
at the Payroll Office located in the Baird Administration Building. Currently,
the State Work Study match is 80%, which means that your budget will be
charged 20% of the rate per hour worked.
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Student evaluations are a great tool for measuring a student's performance
in many areas. It is advised that you periodically conduct an evaluation
for each student worker. A Student
Employee Evaluation form is available should you wish to