Frequently Asked Questions
A public record is any record that is created or used in the process of governmental business.
More information on the definition of a public record...
There are certain records that are exempt from public disclosure per Washington State law [RCW 42.56.140].
Anyone may file a public records request [RCW 42.56.080].
Clark College requires that a Public Records Request form be completed for every request.
No. People requesting public records are not required to identify themselves or disclose the reason they are requesting records [RCW 42.56.080]. However, persons who do not wish to identify themselves will need to make arrangements to pay fees (if required) and to pick up records once they have been compiled.
Washington law requires that Clark College provide an initial response or responsive records within five business days of receiving the request [RCW 42.56.520]. Basic requests may be fulfilled in this five day time period, but more complex requests might require an extended period of time to fulfill. Our office will work with the requestor to provide the timeliest response possible.
Clark College does not charge for locating public records or providing access to the records. Charges may apply for the copying of records. More information...
Response to a public records request is mandatory and Washington State law requires that we provide the fullest assistance to the requestor [RCW 42.56.100]. There are penalties for noncompliance and agencies may be fined for each day a record is withheld.
Clark College may deny your request if no such record exists or the request does not reasonably identify a record.
An identifiable record is one that can be reasonably located although the Public Records Act does not require that a requestor name the record. A request for information is not considered an identifiable record. Clark College will work with the requestor to clarify the request and provide the fullest assistance possible.
A requestor who has concerns about a request denial may petition for internal administrative review of the denial. In writing the petition, identify the written statement denying the request. Submit the petition in writing to the Office of the Vice President of Administrative Services, where it will be forwarded to the President of the College.