COVID-19 Exposure Control, Mitigation and Recovery Plan

Base Plan
Date: 8/11/2020 
Iteration: 1.2

Introduction

The COVID-19 Exposure Control, Mitigation and Recovery Plan, to be referred to as the Recovery Plan, is a critical part of Clark College’s (CC) continuing effort to mitigate against, plan for, respond to, and recover from the international COVID-19 pandemic.

The Recovery Plan has three parts:

Purpose of Recovery Plan

The purpose of the Recovery Plan is to establish the policies, requirements, structures, and responsibilities to safely operationalize the gradual and phased-in return of students, employees and visitors to campus.

Situation

COVID-19 is an infectious disease that primarily affects the lungs. It manifests as a pneumonia of unknown origin and was detected in Wuhan, China and first reported to the World Health Organization Country Office in China on 31 December 2019. The outbreak was declared a Public Health Emergency of International Concern on 30 January 2020.

Scope

The Recovery Plan takes into account the plans and guidance of local, state, and federal government agencies and is designed to work in an inter-operable fashion within all existing college planning disciplines and legal authorities. 

The college will cooperate with federal, state, and local emergency management agencies and other responders in the development, implementation, and execution of its Recovery plans.

This plan applies to all campuses and properties owned or operated by CC with the exception of the facility the College operates on the main campus of Washington State University (WSU) – Vancouver. Emergency response planning and recovery operations (cleaning, etc.) for that facility will be implemented through a unified approach between CC and WSU-Vancouver.

This plan is a campus-level plan that guides the efforts of CC personnel and resources during the recovery from the COVID-19 event.

The Recovery Plan considers the whole college community to include faculty, staff, students and visitors.

Nothing in this plan should be construed in a manner that limits the use of good judgment and common sense in matters not foreseen or covered by the elements of this plan or its appendices.

Authorities

Federal

State of Washington

Assumptions

Plan Development, Maintenance, Publication

Concept of Operations

All Higher Education courses  complying with the points below (1.0 - 9.0) have been authorized by the Governor of Washington State to resume activities that do not require employees and students to be closer than six-feet together. If a work or instructional activity requires employees or students to be closer than six-feet, it is not considered low-risk and is not authorized without approval. In instances where the 6-feet separation cannot be maintained, the COVID-19 exposure control, mitigation, and recovery plan shall be thoroughly reviewed by all employees/students performing those activities prior to commencing and appropriate PPE and other controls must be implemented.

Adherence to the physical distancing requirements and the health and safety points in this plan will be strictly enforced.

A copy of the most recent iteration of this base plan will be at each location where authorized student or employee on campus activities occur during the Governor’s phased reopening of Washington until revoked. Clark College has moved all courses to remote learning other than those listed below (labs only)  that must meet in person and follow the provisions of this plan. Failure to meet the requirements of this plan could result in sanctions, including work and instructional activities being shut down. The College will send home any employee or student who does not comply with the plan unless an Americans with Disabilities Act accommodation has been approved, “Employees who refuse to comply with the plan may be disciplined, up to and including termination.”

All programs will post their planning addendums at each location in which activities are occurring. This will serve as notice and include a signed commitment to adhere to the requirements listed in this document.

The following Fall 2020 Instructional CTE programs and courses are authorized and scheduled to meet and adhere to all requirements directed in this plan:

1.0 COVID-19 Supervisor

  1. A site-specific COVID-19 Supervisor, and an alternate, shall be designated by each department at every location to monitor the health of employees and any students/visitors and enforce the COVID-19 location safety plan.
  2. A designated site-specific COVID-19 Supervisor must be available at all times during work and class activities.
  3. The COVID-19 Supervisor’s name and contact information will be posted on-site so that they may be contacted at any time during their supervisory shift.
  4. The site-specific supervisor will keep a copy of and be familiar with the most current iteration of this plan.
  5. Each COVID-19 Supervisor will oversee the implementation of this plan and ensure that each person at their location is complying with the requirements of the plan.
  6. The COVID-19 Supervisor is responsible for ensuring adequate personal protective equipment (PPE) and sanitation supplies. The supervisor will coordinate with the Dean or Director of their program to request additional supplies.
  7. Employees and any students/visitors who feel that compliance is not being adequately enforced should bring it to the attention of the COVID-19 Supervisor.
    1. If not resolved, individuals should contact Security for emergent issues, otherwise the Dean or Director of the program.
    2. If compliance is not maintained, then activities will be suspended for correction, and no longer authorized in the event of any re-occurrence of non-compliance.

2.0 COVID-19 Safety Training

  1. All employees and students will be assigned/provided an online safety training that covers the elements of this plan, including those returning to campus and those currently working on site. HR will assign an initial training through Higher Ed Works, and a Canvas module will be provided to Instructors for assignment to students.
  2. A safety training will also be conducted by the COVID-19 Supervisor at all locations on the first day of on-campus activity. Physical distancing must be maintained at the safety trainings.
  3. Attendance will be communicated verbally for on-site training, and logged by the COVID-19 Supervisor. The COVID-19 Supervisor must keep and retain their attendance log.
  4. COVID-19 safety and hygiene requirements (see 5.0.C.) will be visibly posted within department and program areas with essential activities occurring. 

2.1   COVID-19 Safety Training (Instruction only)

  1. Attendance will be taken by instructors each day at the beginning of class. Faculty will take roll-call verbally and sign in each student when their presence is confirmed.

3.0 Social Distancing

  1. The COVID-19 Supervisor shall ensure social distancing of at least 6 feet of separation between all persons at all times at their location. Taking breaks, performing certain activities and lunch, will all take place in shifts to avoid gatherings of any size. Any time two or more persons must meet, ensure minimum 6-feet of separation.
  2. The COVID-19 Supervisor shall identify “choke points” and “high-risk areas” on job sites where workers typically congregate and control them so physical distancing is always maintained. The COVID-19 Supervisor shall consider relocating from small classrooms into larger rooms to accommodate more room for physical distancing when at all possible. Provide signage in all elevators and restrooms stating only one occupant at a time and encouraging use of stairs instead.
  3. Before use, all rooms for any activities will be set up to ensure 6-foot minimum separation through the removal of chairs and desks, placement of furniture, and demarking floors with tape as needed. The number of individuals in a room will be strictly limited based on the size of the space utilized to allow for 6-foot separation.
  4. To the extent practical, the COVID-19 Supervisor shall allow only one group/class at a time at the same location/lab/classroom.
  5. COVID-19 Supervisor, or designee, is responsible for ensuring social distancing measures are maintained while individuals wait for daily health symptom screenings (see 6.0.C), and entrance to the building or department area.
  6. Physical Barriers: Plexiglas barriers have been installed in high-traffic areas and at close-contact service desks between the customer and service personnel to protect against potential COVID-19 exposures. The barrier locations along with the number of barriers are provided below.

3.1 Social Distancing (Instruction only)

  1. Instructors are to allow only one person at a time to use the restroom. Instructors are also required to dismiss one student at a time from the classroom to help ensure students maintain adequate space between them while exiting the building.
  2. Students will enter and exit classroom and labs one at a time to ensure social distancing.
  3. The number of students will be strictly limited based on the size of the class and lab spaces utilized to allow for 6-foot separation. Scheduling and running multiple lab times may be necessary to ensure adjusted classroom capacity is not exceeded.

4.0   Personal Protective Equipment (PPE) – Employer/Training Program Provided

  1. Employees and students will be provided personal protective equipment (PPE) at no cost to the individuals, such as gloves, goggles, face shields and face masks as appropriate, or required, for the activity being performed. A face covering will be provided to employees and students/visitors that have activities on campus. Individuals are expected to maintain the face covering they are issued at the start of their on-campus activities.
  2. Face coverings are required when in groups of two (2) or more, and when passing through all indoor common areas. Employees will not be required to wear a facemask when they are alone in their own office or an office space where they are the only occupant and have no chance of human interaction. The policy applies to both indoors and outdoors.
  3. The Safe Start Guide for Washington State, defines “alone” as:
    1. …isolated from human interaction for an extended period of time. How often an employee works alone throughout the day may vary. Examples include:
    2. Lone worker in enclosed cab of crane or heavy equipment, vehicle or harvester.
    3. Person with a four-walled office or above the head of a four-walled (with door opening) cubicle with no human interaction that breaks the cubicle space.
    4. Person in middle of field alone or essentially alone with no anticipated human contact for an extended period of time.
  4. The face covering requirement will be treated like any other job requirement. It will be the supervisor’s responsibility to take appropriate action if there is a rule violation.
  5. The college must comply with the ADA and reasonable accommodation of persons who are unable to wear a mask or PPE due to a disability, unless doing so would cause an undue burden. If an individual requests reasonable accommodation as to wearing a mask or PPE due to a disability as defined under the ADA and the Washington Law Against Discrimination, Human Resources will interact with the individual to determine whether reasonable accommodation is possible. If a student requires an accommodation, the college’s Disability Support Services will provide support.
  6. Face coverings are generally not considered PPE but they add a community protection factor. If an employee, instructor, or student’s level of exposure dictates a higher level of protection under the Department of Labor & Industries safety and health rules and guidance, the higher level of protection will be provided and required. Refer to (Coronavirus Facial Covering and Mask Requirements) for additional details. Facial coverings must be worn by all patients and clients except for those receiving dental services.
  7. Nitrile gloves will be worn by employees and students when conducting disinfection tasks. Single-use disposable gloves, where safe and applicable, will be worn to prevent transmission on equipment and items that are shared, and discard after a single use.
  8. If appropriate PPE cannot be provided, the activity will be shut down.
  9. Departments are responsible for conducting work hazard assessments for consideration of any additional PPE measures as appropriate, and including its proper use in their training program.

5.0   Sanitation and Cleanliness

  1. Soap and running water shall be abundantly provided at all locations for frequent handwashing. Employees and students should also be encouraged to leave their workstations to wash their hands regularly, before and after going to the bathroom, before and after eating and after coughing, sneezing, or blowing their nose.
  2. When running water is not available, portable washing stations, with soap, are required. Alcohol-based hand sanitizers with greater than 60% ethanol or 70% isopropanol can also be used, but are not a replacement for the water requirement listed above. Hand sanitizer with be provided throughout the campus, and be provided in all college vehicles.
  3. The following will be posted in all locations with on-campus activities, visible to all workers: required hygienic practices, including not to touch face with unwashed hands or with gloves; washing hands often with soap and water for at least 20 seconds; using hand sanitizer with at least 60% alcohol; cleaning and disinfecting frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, machines, shared tools, elevator control buttons, and doorknobs; covering the mouth and nose when coughing or sneezing as well as other hygienic recommendations by the U.S. Centers for Disease Control (CDC).
    1. CDC Posters meeting this requirement will be distributed to all locations with on-campus activities for this posting.
    2. All locations will also print, sign and post their Department or Program Planning Addendum which will contain their location- specific sanitation and hygiene protocols.
  4. Disinfectants will be available to employees and any students/visitors throughout all locations with essential activities. Cleaning supplies will be replenished as needed by the COVID-19 Supervisor. Each department or program will have site-specific plans to frequently clean and disinfect high-touch departmental surfaces at locations, such as shared tools, machines, workstations, keyboards and other equipment, to include any installed physical barriers (Plexiglass) for COVID-19. Shared tools and other equipment must be wipe sanitized between users. Face coverings and nitrile gloves will be worn as PPE for these tasks. Training on proper disinfection procedures, will be provided by Custodial Services to the COVID-19 Supervisor. Documentation of this training, and receipt of supplies, must be signed by the receiving department and then a copy provided to Environmental Health Safety.
  5. Custodial Services will maintain cleaning of the built environment for spaces in use, including high-contact surfaces, such as handrails, doorknobs, drinking fountains, elevator control buttons and restrooms. All cleaning chemicals are Environmental Protection Agency (EPA)-approved disinfectants known to be effective against COVID-19 and all manufacturer’s instructions for use shall be followed. Custodial employees are provided appropriate PPE for these work tasks and trained on work expectations. If these areas cannot be cleaned and disinfected frequently (daily and between classes or other essential scheduled activities), these locations shall be shut down until such measures can be achieved and maintained.
  6. If an employee or student/visitor reports feeling sick and goes home, the areas where that person worked or visited should be immediately isolated for at least 48 hours (minimum of 24 hours according to the Center for Disease Control and Protection guidance). If there is a confirmed or suspected COVID-19 case, department or program personnel will not be allowed re-entry until after Custodial Services (or an approved vendor) has completed the disinfection process, and the COVID-19 Supervisor has been notified. Custodial Services has a list of approved vendors available to support, to include supporting disinfection without the 48 hours wait time.
  7. For information on starting up building water systems after closures and sustained low use, Washington Department of Health recommendations are found at: https://www.doh.wa.gov/Portals/1/Documents/1600/coronavirus/LegionellaandBuildingWaterSystemClosuresCOVID-19.pdf

6.0   Employee and Student Health/Symptoms

  1. Clark College students and employees must stay home if they are sick. They are directed to leave if they become ill while on site.  If an employee develops symptoms of acute respiratory illness, they must call their health provider or public health for further direction and report this to their supervisor or Human Resources. Supervisors and Human Resources should ensure both parties are informed of the situation. If a student develops symptoms of acute respiratory illness, they should notify their instructor as soon as possible. 
  2. Any employee coming to campus from a state not contiguous to Washington must first self-quarantine for 14 days.
  3. Employees are required to notify their supervisor (who must contact Human Resources), and students to notify their instructor, upon knowledge of any exposure to COVID-19 immediately. After known exposure, individuals will be directed to:
    1. Stay home until 14 days after last exposure and maintain social distance (at least 6 feet) from others at all times
    2. Self-monitor for symptoms
    3. Check temperature twice a day
    4. Watch for fever, cough, shortness of breath, or other known symptoms of COVID-19 listed on the CDC’s website.
    5. Avoid contact with people at higher risk for severe illness (unless they live in the same home and had same exposure)
    6. Follow CDC guidance if symptoms develop
  4. Employees and students/visitors will be screened each day before allowed entry on campus using the provided “COVID-19 Screening Tool” (Annex A), or an electronic version via mobile app or provided platform at the screening station. Employees will either indicate temperature was taken at home or at the health Screening Station with provided infrared thermometer.
  5. Employees, students and visitors will be provided the screening tool before they return to campus. The screening information will include information about the level of confidentiality in the screening process and retention of records.
  6. Failure of individuals to comply with the points in this section will result in employees and students/visitors being sent home.
  7. Any individual with a temperature of 100.4°F or higher is considered to have a fever and will be sent home. Employees are to report to their supervisor if they develop symptoms of COVID-19 (e.g., fever, cough, shortness of breath, fatigue, muscle aches, or new loss of taste or smell).
  8. Any person who develops symptoms of COVID-19 while on campus will be immediately sent home and be given the “Next Steps” instruction sheet (Annex B) to inform them with appropriate actions and contact information for how to proceed.
  9. If the employee provides a statement from a medical professional stating that the employee is not ill and the symptoms the employee exhibited are not because of COVID-19, the employer will grant the employee access to the worksite.
  10. For any identified exposures to suspect or confirmed COVID-19 cases, departments or instructional programs must suspend all activities at that location (move to remote) until the following criteria are met:
    1. Any areas exposed have been isolated, with time of last exposure reported to the IMT to inform Facilities for scheduling disinfection after required 48-hour wait period.
    2. If other persons were present and exposed in the department or program area, then those individuals will be required to stay home until the suspect COVID-19 case is confirmed negative. If a suspect case tests positive, then all exposed persons will be required to self-quarantine at home for 14 days from the last date of exposure (see paragraph B of this section).
    3. An exposure is defined as close contact (within 6 feet) for a period of 15 minutes or more with a suspect or confirmed COVID-19 case.
  11. If an employee or student is confirmed to have a COVID-19 infection Clark College will inform fellow employees/students of their possible exposure to COVID-19 on campus but maintain the confidentiality of the infected person as required by the Americans with Disabilities Act (ADA), in accordance with our COVID-19 Case Protocols (Annex C for employees, Annex G for students).
  12. If an individual is recovering from a known or suspected COVID-19 case, the person should remain at home until the following criteria are met:
    1. Symptom-based strategy:
      1. They have had no fevers for 24 hours (without the use of medications that suppress fever including Tylenol and ibuprofen) AND
      2. Have had an improvement in symptoms, such as cough and/or shortness of breath AND
      3. 10 days have passed since symptoms first began. OR
    2. Test-based strategy
      1. If suspect case receives a negative test result and have been advised to end home isolation.
  13. If an individual tested positive for COVID-19 but never developed symptoms, the person should remain at home until the following criteria are met:
    1. It has been more than 10 days since the original positive COVID-19 test and they have developed no symptoms.
  14. It may not be feasible to ask students, faculty, or staff to produce ‘doctor’s notes’ to corroborate exposure dates, symptoms start or resolution, or ‘fever free’ status due to load on the healthcare system and access issues. Much of this will be self-report and require good communication with supervisors, Human Resources, the Incident Coordinator, and when necessary the campus Health Officer.

6.1   Employee and Student Health/Symptoms (Instruction only)

  1. Instructors notified by students about suspect or confirmed cases should report this information immediately to Dean, as well as Plans and Operations of the Recovery Management Team, who will relay the information to Clark College’s Incident Coordinator. The Clark College Health Officer will reach out to the student to determine more information including potential contacts on campus, etc. For further details of this process, see COVID-19 Case Protocols (Annex C for employees, Annex G for students).
  2. Instructors can use the “Email Response Template for Faculty” (Annex D)
  3. The COVID-19 Supervisor, or a designee, will ensure student temperatures are taken with a no-touch infrared thermometer while maintaining distancing. Screening information will be recorded electronically with temperature validation entered at the screening check-in stations, and will be kept in a confidential file and retained according to the “Entry/Exit Logs – Facilities” retention schedule on p. 63 of the State Government General Records Retention Schedule (June 2016).

7.0   Campus Visitors

  1. COVID -19 Supervisors will keep and maintain a daily log of staff and visitors who are on campus. This log will include the date, individual’s name, phone number, and email address, buildings/areas accessed, time of arrival, and time of departure.
  2. All faculty, staff and visitors to campus must contact the security team and provide this information each day they are on campus.
  3. The following protocols are in place for accessing campus:
    1. If a critical need to be on campus arises for anyone other than those determined by the college to be essential personnel, contact Security Director Mike See via email at msee@clark.edu.
    2. Unless there is a compelling reason directly related to supporting the essential core functions of the college, access requests will be limited to the hours of 8am to 4pm, Mondays through Thursdays.
    3. Faculty Requirements: If any unscheduled lab access is required for course preparation or to conduct online learning, make requests through the Dean of the program to coordinate with Security and Facilities. Facilities requires a 24-hour notice in order to open a new area of campus. Two additional actions are required to meet the access requirement:
      1. Each faculty member will need to contact Security to get approved personal access.
      2. Deans must take all measures possible to prevent high density in work areas by limiting persons, and/or setting up rotational schedules, etc. that still allow access to complete essential instructional tasks.
    4. Security will provide support for access control to all buildings being operated for instructional purposes. However, Instructors will manage student access prior to the start of any scheduled lab.

7.1   Campus Visitors (Instruction only)

  1. Instructors will ensure that during the initial screening process, for each student entering the building or classroom, a photo ID is presented that will be matched with course rosters for that location.
  2. CTE labs must keep and maintain a log of all visitors and fellow instructors who participate in their class. The instructor must keep and retain their attendance log for at least four weeks. The log must include the name, phone number, and email address of anyone listed.

8.0   Accommodations

  1. Employees who do not believe it is safe to work will notify their supervisor or instructor in order to discuss any corrective actions for safety measures and/or providing appropriate accommodations, to include remote work or learning options. Clark College will follow all applicable state and federal leave policies, guidelines, and laws.
  2. Both employees and students may fall into groups of vulnerability, high risk or have other medical needs that impact their ability to participate under these specific COVID-19 requirements.
    1. Based on what we know now, those at high-risk for severe illness from COVID-19 are:
      1. People 65 years and older
      2. People who live in a nursing home or long-term care facility
    2. People of any age with certain underlying medical conditions are at increased risk for severe illness from COVID-19:
      1. People of any age with the following conditions are at increased risk of severe illness from COVID-19:
        1. Cancer
        2. Chronic kidney disease
        3. COPD (chronic obstructive pulmonary disease)
        4. Immunocompromised state (weakened immune system) from solid organ transplant
        5. Body mass index [BMI] of 30 or higher
        6. Serious heart conditions, such as heart failure, coronary artery disease, or cardiomyopathies
        7. Sickle cell disease
        8. Type 2 diabetes mellitus
      2. COVID-19 is a new disease. Currently there are limited data and information about the impact of underlying medical conditions and whether they increase the risk for severe illness from COVID-19. Based on what we know at this time, people with the following conditions might be at an increased risk for severe illness from COVID-19:
        1. Asthma (moderate-to-severe)
        2. Cerebrovascular disease (affects blood vessels and blood supply to the brain)
        3. Cystic fibrosis
        4. Hypertension or high blood pressure
        5. Immunocompromised state (weakened immune system) from blood or bone marrow transplant, immune deficiencies, HIV, use of corticosteroids, or use of other immune weakening medicines
        6. Neurologic conditions, such as dementia
        7. Liver disease
        8. Pregnancy
        9. Pulmonary fibrosis (having damaged or scarred lung tissues)
        10. Smoking
        11. Thalassemia (a type of blood disorder)
        12. Type 1 diabetes mellitus
  3. Excusing the use of face coverings, PPE or other safety requirements for an accommodation is not authorized. However, if an individual requests reasonable accommodation as to wearing a mask or PPE due to a disability as defined under the ADA and the WLAD, Human Resources or Disability Support Services will interact with the individual to determine whether reasonable accommodation is possible.
  4. Accommodations will be made to the full extent possible for individuals that feel it is unsafe for them to participate in an in-person group lab while exercising social distancing under these requirements. Each instructional lab will address accommodations in their site specific plans.

9.0   Re-establishment of Stay-Home-Stay-Healthy Restrictions

  1. All Departments and Programs must have contingency planning that considers a transition to more restrictive measures for essential activities.
    1. Potential impacts include areas such as as instructional labs, Construction activities, Landscaping and Bookstore/Retail.

No work or instructional activities may be conducted until programs can meet and maintain all requirements, including providing materials, schedules, and equipment required to comply

 

ANNEXES

Annex ACOVID-19 Screening Tool

Annex BNext Steps (Instruction Sheet)

Annex CEmployee Case Protocols

Annex DEmail Response Template for Faculty

Annex ESocial Equity Recovery Plan

Annex FBehavioral Health Recovery Plan

Annex G– Student Case Protocols