Section A: Enrollment, Aid and College Life

Credential Evaluations

The Credential Evaluations Department provides assistance for students seeking an evaluation of their progress towards completion. Evaluators will review and evaluate official transcripts sent to Clark College, process applications for program completion, and respond to Credit for Prior Learning inquiries. For more detailed information about what Credential Evaluations is responsible for, please visit http://www.clark.edu/enroll/credential-evaluation/index.php or call 360-992-2805.

Credential Evaluation Policies

Academic Standards Petition

Students who believe an error has been made, or who would like to request an exception to the established degree requirements should contact the Credential Evaluations Office to inquire about an Academic Standards Petition.

Catalog Lifespan

Students may complete their degree(s) or certificate(s) under the requirements set forth in any catalog issued during their attendance at Clark College. However, no catalog will be valid for more than seven (7) years. Any student not in attendance at Clark College for two (2) or more calendar years is required to complete the program requirements of the catalog in effect at the time of their re-entry to the college. (WAC 132N-160-080).

Diplomas

Diplomas will be mailed 6-8 weeks following the completion of a student's degree or certificate requirements.  Diplomas that are lost or misplaced may not be available for reprint.  Contact the Credential Evaluations Office for more information.

Graduation Application Deadlines

Students must submit a graduation application to the Credential Evaluations Department in order to be awarded a degree or certificate upon the fulfillment of the completion requirements. Students are encouraged to submit the graduation application one term before they plan to complete all of their requirements. If students do not complete their degree or certificate requirements in the term of application, they must reapply.

The priority processing deadline for graduation applications is the tenth (10th) day of the term in which the student plans to finish degree or certificate requirements. Graduation applications submitted by the priority deadline will be processed first and assured the awarding of the degree or certificate for the requested term.

Graduation applications received after the priority deadline and through the eighth (8th) week of the term will be accepted; however, applications received during this non-priority period will be processed after all priority graduation applications have been reviewed and processed. Applications received during this period are not guaranteed to be processed in time to award the degree or certificate in that term, provided all degree or certificate requirements have been fulfilled.

Graduation applications received after the eighth (8th) week of the term will not be processed for that term and will be moved to the subsequent term for review. The awarding of the degree or certificate will be posted to the student's transcript in the subsequent term.

Credit for Prior Learning

Have you dreamed of completing a degree you started long ago?  Is it overwhelming to consider beginning or returning to school after being out of the educational system for several years? The process may not be as difficult as you may think! You may be able to earn college credit for knowledge and skills you have gained from prior education and training, military experience, volunteer, and life and work experiences. Prior learning assessment is a process that enables individuals to demonstrate what they have learned–usually through life and work experiences–and have that learning assessed for college credit.

Granting college credit based on assessment of a student's prior learning in the workplace, military, or through other life experiences can have positive impacts on college affordability, institutional capacity, and student success. Legislation passed by the state of Washington requires Clark College to collaborate with the State Board of Community and Technical Colleges in supporting the state goals for credit for prior learning. Clark College is committed to fostering an educated and skilled workforce, which is essential for economic prosperity and meaningful work for the citizens in Clark's service area. Further, Clark College is dedicated to awarding credit for applicable learning experiences that can help more students complete their training and degree programs sooner by evaluating an individuals existing knowledge and competencies for college credit. Students may be assessed through various processes that will determine the degree to which you have met the learning outcomes of the content in question. This could be a test, written assessment, oral interview, project, performance, or another appropriate method by which the faculty member determines your understanding of the subject matter.

For more detailed information on Credit for Prior Learning please contact 360-992-2805.

Certification Crosswalk

Credit may be awarded for documented experiential learning outside the college upon the recommendation of appropriately qualified teaching faculty. Documentation may be in the form of, but not limited to, a licensure or certification document that demonstrates that learning outcomes have been accomplished.   

College Level Examination Program (CLEP)
360-992-2805

Clark College awards credit for successful CLEP examinations. An up-to-date list of subjects and required scores can be found on www.clark.edu/enroll/credential-evaluation/clep.php. To be considered for credit, a student must pass the examination with the equivalent of a "C" or better grade. The transcript will reflect the credit granted by listing the equivalent course number, title, and credits. Refer to the Other Applicable Credit Options section for further restrictions on the number of credits applicable toward specific programs. Not all institutions accept CLEP credits. Students intending to transfer to another institution should contact the transfer institution for information on their CLEP policy.

Procedure for Requesting CLEP Credits

Students should have an official copy of their CLEP scores sent to:

Clark College
Attn: Credential Evaluations/GHL108
1933 Fort Vancouver Way
Vancouver, WA 98663

Once scores are received and reviewed, an email will be sent to the student at the Clark College student email address regarding the credits to be awarded. CLEP credits are posted to the transcript at the end of the term in which the scores were submitted as long as the student is enrolled in that term.

Testing Facilities

Although Clark College accepts CLEP, the college is not a testing site. The nearest CLEP testing facility is Mt. Hood Community College in Oregon. Please contact MHCC at 503-491-7591 for information on testing availability and cost.

Where to Get CLEP Scores

CLEP Transcript Service
PO Box 6600
Princeton, NJ 08541-6600
Phone: 1-800-257-9558
www.collegeboard.org 

Course Challenge

Students who believe that previous experience has provided them with the competencies essential for passing a course may request to challenge that course. A course challenge process may be used when:

  1. There is a specific Clark College course for which the student believes that the learning outcomes can be met, and
  2. The course can be challenged (some courses may not be challengeable).

Students wishing to challenge a course may not be currently enrolled in the course they wish to challenge, nor may students challenge courses if they have completed a course with a higher degree of difficulty. Courses that have been successfully challenged will be appear on the student's transcript with an "S" grade. There will be no transcript entry for an unsuccessful challenge. The successful challenge will appear on the student's transcript within the term earned and does not count toward the Clark College residency requirement. Students should check with the Credentials and Evaluation Office for the current application process and course challenge fee.

Military Experience
360-992-2711

Students can receive academic credits for experience and knowledge gained through military participation. Credits will be conferred based on ACE credit recommendations, in consultation with academic departments. Academic credit for military experience will be limited to 25 percent of total credits required for degree/certificate completion. Students should consult the Veterans Affairs Department to discuss applying military credits to their degree plan. The Credential Evaluations Department will evaluate all incoming military credits upon receipt.

Clark College meets the requirements of RCW 28B.10.057 by awarding academic credit for military training. The academic credit awarded for prior military training is granted only for training that is applicable to the student’s degree or certificate requirements. The individual must be enrolled in Clark College and have successfully completed any military training course or program as part of the military service that is:

Clark College enrolled students who are veterans of any branch of the United States armed services who wish to receive transfer credit must provide an official Joint Services Transcript (JST) through the armed services in which he/she served, from the Community College of the Air Force or any other college/university attended. Upon receipt of the official transcript the following actions will occur:

Military credit will not be granted for:

Degree Audit

Clark College offers an online degree audit service to current Clark College students. By using Degree Audit, you are able to obtain an unofficial evaluation of credits you have earned at Clark College and credits you have transferred from other accredited institutions by submitting official transcripts during the admissions process. Degree Audit will evaluate your progress towards a Clark College degree and/or certificate.

Graduation Ceremony

Participation in Commencement Ceremonies

The June Commencement ceremony is for those students who have completed or plan to complete their degree or certificate during the current academic year. Participation is not required. Candidates must file their graduation application and cap and gown order by the appropriate deadline to be eligible. Ceremony participation does not guarantee degree completion. Students completing their degree in the 2018 summer term may participate in Commencement of the previous academic year.

Caps & Gowns

Only students who submit a Cap and Gown Order Form and Graduation Application will be allowed to participate in the Commencement ceremony. The Cap and Gown Order Form is available in the Advising Department and is given to students once they have submitted the graduation (program completion) application. The Cap and Gown Order Form deadline for submission will be published on the website. There is a fee for caps and gowns; please refer to the order form for current pricing. If you have received honors, honors regalia will be available in the bookstore at the time you pick up your cap and gown packet. Students who have submitted the Cap and Gown Order Form will receive detailed information in May regarding the process for ceremony participation and cap and gown disbursement.

Transfer Credit

Transfer Institution Accreditation Requirements

Clark College accepts credits from regionally accredited institutions of higher education. Recognized accrediting bodies are as follows:

Domestic Institution Transfer Policy

Students who have attended other regionally accredited institutions of higher education may choose to transfer credit to Clark College to meet course prerequisites and degree requirements. All coursework, including courses earned as part of prior degrees, will be evaluated on a course-by-course basis for transferability to Clark College. The Credential Evaluations Office will review the content of each course transferred and determine the appropriate course equivalency.

Official copies of transcripts are required for evaluation. Transcripts are considered official if issued directly from the prior institution or delivered in the original sealed envelope. Course descriptions and/or syllabi may be required to complete evaluations in some instances. It is the student's responsibility to request course and catalog information from an outside institution and provide them to Clark College. Once transcripts from other institutions are received, they become part of a student's permanent educational record and cannot be released by Clark College.

Although there is no limit on the number of credits that can transfer into the college, students must meet the Academic Residency requirements for their program. Any Health Occupation competitive entry program student MUST provide all transfer institution transcripts.

International Institution Transfer Policy

Students with credits from international institutions of education may submit their academic records for credit consideration. The amount of credit awarded will vary, based on the individual record of the student. Clark College does not recognize English coursework completed in countries outside of the United States, with the exception of Australia, Canada (except Quebec province), Ireland, New Zealand, and the United Kingdom.

Clark College requires translation and evaluation of the student's academic record from an agency that is a member of the National Association of Credential Evaluation Services. A current list of members is available online at www.naces.org. The costs of agency services are the responsibility of the student.

Distribution Reciprocity

The Washington State Community and Technical College Inter-College Reciprocity Policy (Distribution Reciprocity) provides guidelines for transfer credit treatment among the Washington state community colleges. If a student transfers an individual course that meets a Communication Skills, Quantitative Skills, or Distribution Requirement at the sending college for a specific transfer degree, that course is considered to have met that requirement at the receiving college for a similar transfer degree, even if this course does not have an exact equivalent. The receiving institution will accept a specific course’s distribution area for a transfer degree if that student:

  1. Has met the sending institution’s residency credit and meets the receiving institution's policy on continuous enrollment (enrollment pattern needed to complete under the catalog at entrance).
  2. Has met the entire Communication Skills, Quantitative Skills, or Distribution Requirement of a transfer degree, according to the sending institution’s degree criteria.
  3. Has maintained a cumulative college-level grade-point average (GPA) of 2.0 or better at the sending institution.

Students who believe they may qualify for the Distribution Reciprocity agreement should contact the Credential Evaluations Office.