Today's Date

Mr./Ms. (Contact's Name), Title
Company Name
Address and Street
City, State and Zip

Dear Mr./Ms._________________:
 

OPENING PARAGRAPH: May make a difference in whether the letter is read; make it good! 

• Should use an opening sentence to make the reader want to continue reading; and shows you've done your homework regarding the company's services, products and needs.
• State the reason for the letter, the specific position or type of work for which you are applying
• Indicate from which resource (college employment center, newspaper ad, friend, agency, etc.) you learned of the opening or who referred you to the company.

 
BODY: Critical content section.

• Acknowledge the skills required by the position
• State the skills/strengths you will bring to the job and that parallel those needed to fill the position.
• Give examples of your skills and work experience--quantified results, accomplishments, achievements-- and how they will transfer to the job.
• If you are still in school or a recent grad, explain how your academic background makes you a qualified candidate for the position.
• Try not to repeat the same information the reader will find in the resume, but may expand on it.
• You may wish to break this section into several short paragraphs that separate and emphasize your skills and strengths or "bullet" (•) your qualifications for easy reading.
                   

CLOSING PARAGRAPH:  Push for personal contact; ask for an interview.

• Refer to documents enclosed or available, such as your resume, reference letters, a portfolio or work samples.
• Assert yourself by telling the contact person you will call him/her within a designated period of time to set up an interview AND/OR state that you are available for a personal interview at his/her earliest convenience.
• Make it easy for the person to contact you; list one or two phone numbers (in bold print) and days and times when you can be reached (especially important if you are still a student and are in classes during the day). If you aren't home during day, invest in an answering machine.  Don’t forget to list your e-mail address!

Sincerely,

(Sign above your typed name)

Your Name, Typed

Enclosure:    Resume