Alternate Format Procedure

Disability Support Services (DSS) will coordinate access to educational materials in accessible format for students with a documented disability who have been approved for this academic adjustment through DSS. The following identifies the responsibilities of the student and DSS if the student chooses to utilize educational materials in accessible format.

Student Responsibilities:

  1. You should give DSS a minimum of six weeks' notice to arrange for educational materials in accessible format (note that Braille requires ten weeks' notice). Requests should be made through the myDSS student portal.
  2. You should utilize Priority Registration (PR).
    1. During PR, you will register for your classes for the upcoming term, and request accommodations through myDSS.
  3. You must provide DSS with proof of ownership for your textbooks in the form of original receipt, emailed receipt, or a copy of the receipt prior to checking out the accessible format.
    1.  If a receipt cannot be obtained, bring your physical textbook to DSS. If you cannot come to campus to submit proof of ownership, you can e-mail the alternate format coordinator at avillanueva@clark.edu. 
  4. If you have a book that is a rental or loan, you must agree to only access the files for the applicable term or duration of the rental.
  5. You must bring any printed materials dispersed during class that need to be converted into accessible format to DSS immediately.
  6. You will pick up accessible format from the DSS in a timely manner. If materials are not picked up in a timely manner, services may be suspended until you meet with the DSS Director or designee.
  7. There may be times when you have to return accessible format to DSS upon completion of the term. If these materials are not returned, you will be held financially responsible for the replacements.
  8. You promise not to duplicate, lend, or sell accessible format to others.
  9. Inform DSS if you have problems using your accessible format files.
  10. Inform DSS if you have a different format preference of the accessible format files provided.

DSS Responsibilities:

  1. DSS will email you a letter outlining your approved accommodations after you submit your accommodation request for the term.
  2. DSS will make every effort to provide you with all requested educational materials in accessible format in a timely manner. In the event notice is not given in a timely manner (i.e. request is made after Priority Registration), DSS will attempt to provide you with the requested educational materials in accessible format on an as-needed basis.
  3. DSS will inform you when accessible format is ready to be picked up.
  4. If DSS realizes you have dropped a class, DSS will stop production of your accessible format and notify you by email.